As required by University Policy the performance of each faculty member will be reviewed annually by the Chair and the departmental personnel committee working together. The purpose of the review is to compare individual activities with those identified by the faculty as necessary for fulfilling the mission of the Department in the areas of teaching, research, and service. Each faculty member will present information organized to the extent possible in the form of the Professional Activities checklist (Appendix I) to the Chair for use in this review.

The personnel committee will consist of three faculty members elected by the faculty at large for staggered two-year terms, and as long as possible while remaining consistent with subsequent stipulations, shall consist of two tenured faculty members and one non-tenured faculty member. After a personnel committee member finishes his/her term he/she will be ineligible to serve again for two years. The personnel committee elects its own chair.

The Chair will discuss the evaluation with each faculty member. The dates of each meeting and unresolved disagreements will be recorded.

A faculty member has the right to appeal his/her performance evaluation. The first appeal must be to the department Chair. If satisfaction cannot be obtained, the appellant may request within five (5) days the formation of an ad hoc appeals committee consisting of three faculty members selected as follows: the appellant chooses one member, the department Chair then chooses a second member, and finally the personnel committee selects a third member. The appellant has the right to veto one and only one of the latter two, in which case whoever made the vetoed appointment will select a replacement. The appeals committee will elect its own chair. The appellant must present the appeals committee with the same information presented to the Chair in the prior appeal, neither more nor less.

If new information is to be submitted, a new appeal must be made first to the Chair. The appeals committee will make a decision within five (5) working days. If the appeals committee changes the ruling of the Chair, the committee must justify its decision. If agreement cannot be reached at the departmental level, further appeal can be made in accordance with the College personnel document.

The annual evaluation and appeal, if any, for professional staff will be handled in exactly the same manner as for the faculty.

The tenured faculty will meet annually to consider recommendation for reappointment of the non-tenured faculty. Each non-tenured faculty member will be evaluated only by tenured faculty of the same or higher rank. The consideration is made in sufficient time to follow the dates of notification and procedures that are listed in approved College and University policy. Each individual being considered is notified in writing by the department Chair of the recommendation of the tenured faculty. In the event of a recommendation for non-reappointment, the person involved may, if that person so desires, appeal to the faculty body that made the original decision. If agreement cannot be reached at the departmental level, the person can request an interview in accord with the College Personnel document.

A pre-tenure review will be done in the third year as specified in the College document.

(i) Promotion to Professor.

The procedure for recommending individuals for promotion is as follows: Tenured Professors in the department will meet as an ad hoc committee (with the committee electing its chair) to consider the credentials of the Associate Professors being considered for promotion to Professor. The department Chair will require each individual being considered to submit information following the Faculty Review Checklist. Evaluation letters from three outside distinguished scholars will be solicited by the Chair. The procedure used to select the evaluators will conform to that described in the Fulbright College guidelines for promotion and tenure. The candidate's self-prepared review form, letters of evaluation, and any other supporting document submitted in behalf of the candidacy by the candidate or physics faculty shall constitute the candidate's promotion file. The ad hoc committee will review the promotion file of each candidate following the criteria for promotion (Sec. III A above). When an individual is recommended for promotion by a simple majority vote, the committee will prepare a recommendation memorandum to the Dean signed by those approving the recommendation. The memorandum will be sent to the Chair to transmit to the Dean along with the promotion file and a letter of evaluation from the Chair. The department Chair will give the candidate a copy of the committee's report as well as the Chair's own evaluation.

(ii) Promotion to Other Ranks, Tenure Procedures

The procedure for recommendation for promotion to the ranks of Assistant Professor, Associate Professor, or for the granting of tenure will be the same as above except the committee will be composed of all tenured faculty members of superior rank to that of the individual.

(iii) Appeals

A faculty member has the right to appeal a decision on promotion and/or tenure recommendation to the faculty body that made the original decision. This appeal must be made within two working days of the receipt of the decision by the candidate. The faculty body then has two working days to act on the appeal.