Small Orders: Purchases
up to $5,000 do not require bids
This limit does not apply to state contract items, printing,
paper products, or purchasing items repetitively to avoid the bid process.
Allow 2 days for purchasing to process after the requisition has been approved
by your department. If your requisition is under $1,000 and meets certain
parameters, it will qualify for the Auto Purchase Order function in BASIS.
This type of purchase will automatically issue a purchase order, by-passing
buyer review. Auto PO’s are reviewed during post-audit.
Written/Fax Quotes:
Purchases $5,000 to $25,000
A minority vendor must be contacted. You must have
3 firm bids (bids with actual dollar amounts). If you receive a "no bid"
or "no response" from a minority include that on your bid sheet but you
still must have 3 other bids. Allow 4 days for purchasing to process after
your department has approved the requisition in BASIS. Send copies of tab
sheet and vendor’s responses to your buyer’s attention. Attachments will
be reviewed prior to issuance of purchase order.
Formal Bids: Purchases
over $25,000
Must be processed and performed by Purchasing. Average process time is 6 to 8 weeks. It is never
too early to work with your buyer on specifications.
