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American Association of Higher Education
This is an acronym for the Arkansas Department of Higher Education. The ADHE has the authority to review, approve or discontinue degree programs at public colleges or universities.
AHEIS Credit Course File (Term): AHEIS is an acronym for the Arkansas Higher Education Information System and File refers to a digital concept. The Credit Course File includes all courses for which academic credit is granted, as well as zero credit hour laboratories which require a student registration separate from the course lecture. Do not include zero credit hour laboratories which require a student registration separate from the course lecture. Do not include zero credit hour laboratories as a separate record if the lecture and lab are associated with a single student registration. Other types of coures that should be excluded from this file are: noncredit classes and workshops, correspondence courses, continuing education courses, or other courses for which academic credit is not awarded. The file is submitted each academic term (i.e., fall, summer 1, summer 2, and spring), and each record must reflect the course status as of the 11th class day for the fall and spring terms and the 5th class day for summer terms. Courses beginning after the census date (off-schedule courses) should be included in the following term's data submission. A single record should be submitted for each course except when the course has some form of multiple dimensions simultaneously (e.g., multiple discipline, level, section, location, instructor, or course credit hours). When the multiple dimensions exist, the course will have a primary record linked with (a) secondary records(s). Special Note: For FY98 and FY99 files drill sessions, etc., that have 0 hours of credit were erroneously omitted from the submitted file. This problem will be fixed in the near future.
AHEIS Graduated Student File (Annual): AHEIS is an acronym for the Arkansas Higher Education Information System and File refers to a digital concept. The Graduated Student File reports all degrees and certificates awarded between July 1 and June 30 of the previous academic year. An institution must use only those CIP codes and degree codes that are included on its lists of AHECB-approved programs. One record should be completed for each degree and certificate awarded by the institution. A warning will be generated by the validation program identifying students included in the Graduated Student File who were not enrolled during the academic year and for whom the degree/certificate completion is reported. A student must be matriculated by the institution before any certificate or degree completion can be reported for that student. This file is the basis for this institution's IPEDS Completions Survey submitted to NCES and ADHE.
AHEIS Instructor File (Biennial): AHEIS is an acronym for the Arkansas Higher Education Information System and File refers to a digital concept. Collected on a biennial basis, the Annual Instructor File includes all persons involved in instruction from the four terms of the academic reporting year. Any instructor's social security number or college assigned identification number submitted in any of the reporting year's course files must be included in this submission. Exclude from this file any personnel reported in term instructor submissions that did not teach during the reporting year (e.g. librarians). The next due date for this file is in August 2000 for the 1999-2000 academic year.
AHEIS is an acronym for the Arkansas Higher Education Information System and File refers to a digital concept. All faculty and personnel involved in instruction or paid out of an academic position in this institution's state appropriation must be reported in the Term Instructor File. For each record, complete all fields for the fall on-schedule term, but only fields 1 through 45 for the spring and summer terms. Information from this institution's state appropriation is needed to complete this file. A major use of the fall submission is generation of this institution's Delaware Study of Faculty Productivity submitted by ADHE to SREB. AHEIS Intercollegiate Athletic File: AHEIS is an acronym for the Arkansas Higher Education Information System and File refers to a digital concept. The Intercollegiate Athletic File includes all students listed on any intercollegiate athletic roster during the previous academic year. All student-athletes in this file also must have been reported in the Student File for at least one term of the same academic year.
AHEIS Registration File and End of Term Files (Term): AHEIS is an acronym for the Arkansas Higher Education Information System and File refers to a digital concept. All students reported in the Student File must be included in the Registration File. Each record must reflect a student's status as of the 11th class day for fall and spring terms and the 5th class day for summer terms. This file must have a record for each credit course taken by a student (e.g., a student enrolled in five courses will have five records). Student registration records for courses beginning after the census date (off-schedule courses) should be included in the following term's data submission. The total number of records must equal the total enrollment reported in the Credit Course File. All course registrations withdrawn by or for students prior to census date must be excluded from the Registration File and enrollments adjusted in the Credit Course File accordingly. The End of Term File is a resubmission of the Registration File with the addition of field 53 which identifies the status of all students reported in the census date submission. The list of student registrations must be identical (i.e., students should not be added to or deleted from the census file). The End of Term File is submitted annually for fall and spring on- and off-schedule registrations (terms 1, 2, 5, and 6).
AHEIS is an acronym for the Arkansas Higher Education Information System and File refers to a digital concept. All students enrolled in courses awarding academic credit must be included in the Student File. Each record must reflect the student's status as of the 11th class day for fall and spring terms and the 5th class day for summer terms. Students who withdraw from classes prior to the census date should not be included in this file. Similarly, course registrations from which a student has withdrawn as of the census date should not be reported in the Registration File. Students enrolled via distance learning should be reported only by the institution that registers the student. Students enrolled in courses that begin after the census date should be reported as off-schedule. For any student with an off-schedule registration, a separate off-schedule student record (along with the corresponding course, registration, and term instructor records) must be submitted. Student records for off-schedule courses must be included in the following term's data submission and reported for the immediately preceding term only (e.g., the spring on-schedule submission includes only fall off-schedule data, etc.). Students who are auditing courses exclusively (i.e., not enrolled in any credit-bearing courses) should be excluded from the submission. If the student has a combination of credit and audit coursework, include a record for the student here (with hours based on the credit-bearing registrations) and report only the for-credit registrations in the Course and Registration Files. All high school students who are enrolled in postsecondary education must have successfully completed the eighth grade in accordance with Arkansas Code 6-18-223 (Act 1097 of 1991). Whether or not a high school student should be reported to ADHE for funding purposes, however, is determined by the circumstances associated with the high school student's registration(s) as described below. (Note: The following information may be modified, pending approval of a high school student enrollment policy by the Arkansas Higher Education Coordinating Board.) (1) Dually enrolled students. A high school student who enrolls in postsecondary education for college-level credit exclusively. Tuition is paid by the student, a scholarship, or independent fund. These enrollments may be reported for FTE funding. (2) Concurrently enrolled students. A high school student who enrolls in college-level postsecondary education for high school and college-level credit. Tuition is paid by the student, a scholarship, independent fund, or by the high school district. These enrollments may be reported for FTE funding. (3) Students enrolled in programs funded by other state agencies. In addition, high school student enrollments in postsecondary education coursework funded through state agencies other than the Arkansas Department of Higher Education (ADHE) (e.g., Department of Workforce Education (DWE)) must be excluded from files submitted to ADHE. Examples of programs in which high school students are enrolled and should not be reported via Student Information Systems (SIS) include:
a) those students exclusively enrolled in a High School Area Center; (4) Students enrolled in programs funded by Perkins legislation. Technical coursework completed at high schools which are members of a Tech Prep Consortium may be accepted for course credit at any postsecondary institution which is a member of that same consortium. The guidelines governing this procedure are set forth in the consortium's articulation agreement; only those courses listed in the articulation agreement are eligible for articulation and application of academic credit can be granted for technical coursework completed by a high school student until:
a) the student has applied by to and been accepted by the consortium's High school students enrolled in remedial coursework are not to be included as part of the SIS file submissions. High school students who receive high school credit exclusively or for whom tuition is not received should not be reported, in accordance with the enrollment policy adopted by the Arkansas Higher Education Coordinating Board (October 1998). Also consistent with board policy, high school students must be tested prior to enrollment in English, reading, and/or mathematics; test scores for high school students must be reported either prior to or at the time of enrollment in these disciplines.
Association for Institutional Research
American Indian or Alaskan Native: A person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition. One of five ethnic/racial status classifications
A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area includes those from China, Japan, Korea, the Philippine Islands, Samoa, India, and Vietnam. One of five ethnic/racial classifications.
Association for the Study of Higher Education
Refers to students not enrolled in ANY courses for credit but who are exclusively enrolled in courses for audit.
A person having origins in any of the black racial groups of Africa. One of five ethnic/racial classifications.
The end of the eleventh day of classes in a regular term and the end of the fifth day during each summer term.
Classification of Instructional Programs (CIP): Classification of Instructional Programs (revised HEGIS code)
A course for which both high school and college/university credit is awarded to a high school student.
A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.
The level of instructional offering, based on expected level of student comprehension rather than student levels of those enrolled in the course. Course levels should be classified according to the following categories: 1. Lower or Upper: student semester credit hours should be reported at the appropriate level of the class taken. Students who possess baccalaureate degrees and who are taking classes at the undergraduate level to develop another speciality, to update old knowledge or for other purposes shall be reported as undergraduate hours at the appropriate level of the classes taken. 2. Master's: all hours taken by students formally recognized by the institution as working toward a master's degree and which are applicable to the coursework plans of the student's degree program will be regarded as master's level hours. In addition, all hours taken by unclassified students who are taking graduate classes but who are not formally recognized by the institution as working toward a master's, specialist, or doctoral degree shall be regarded as master's level hours. 3. Specialist: all hours taken by students formally recognized by the institution as working toward a specialist degree and which are applicable to the coursework plan of the student's degree program shall be regarded as specialist level hours. 4. Doctoral: all hours taken by students formally recognized by the institution as working toward a doctoral degree and which are applicable to the coursework plan of the student's degree program will be regarded as doctoral level hours. 5. First Professional: all hours taken by students formally recognized by the institution as working toward a first professional degree and which are applicable to the coursework plan of the student's degree program will be regarded as first professional level hours.
Recognition of attendance or performance in an instructional activity (course or program) that can be applied by a recipient toward the requirements of a degree, diploma, certificate, or other formal award.
Courses for which, upon successful completion, students are given credit that can be applied to meet the requirements for a degree, certificate, or similar academic award at the granting institution. Additionally, courses that can be transferred to meet requirements for a degree or certificate at another Arkansas institution and developmental courses for which credit equivalency is granted may also apply.
A unit of measure representing an hour (50 minutes) of instruction over a 15-week period in a semester or trimester system or a 10-week period in a quarter system. It is applied toward the total number of hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
A student's current legal residence in accordance with the Residency Policy of the Arkansas Higher Education Coordinating Board and used as the basis for institutional fee assessment policies. Current legal residence may differ from geographic origin.
Degree seeking refers to students who have formally declared a major field of study.
An award or title conferred upon an individual for the completion of a program or courses of study. Additionally, an honorary degree/diploma/certificate may be awarded to an individual in recognition of his or her public service and/or distinguished career-related endeavors. The following mutually exclusive categories are used: 1. Certificate of proficiency or diploma (less than one year): an award for completion of a program designed of less than one year (15 semester credit hours or less). It is awarded to students demonstrating mastery of skills and knowledge against specified performance standards in a specific area or discipline and not normally part of a program leading to a technical certificate or associate degree. 2. Technical certificate or diploma (at least one, but less than two years): an award for completion of a program designed for at least one, but less than two, full academic years. It recognizes completion of competency in an occupational field and may be part of an A.A.S. curriculum or a stand-alone program. 3. Associate degree (two years or more): a degree granted upon completion of a program that requires at least two, but fewer than four, academic years of postsecondary education. It includes a level of general education necessary for growth as a lifelong learner and is comprised of 60-72 semester credit hours. There are four types of associate degrees:
4. Advanced Certificate: an award for completion of a program of advanced technical courses in a technical speciality. It requires an associate degree or higher, and/or national certification in the technical specialty, and/or other specifically defined postsecondary education requirements. The range of hours is 24 to 36 semester hours. 5. Baccalaureate (bachelor's degree: a degree granted upon completion of a program that requires four to five years of full-time college work and carries the title of bachelor. 6. Post-baccalaureate certificate: requires completion of a program of study requiring 30 credit hours beyond the bachelor's degree but does not meet the requirements of a master's degree. 7. Master's degree: a degree which requires a least one, but no more than two, full-time equivalent years of study beyond the bachelor's level. 8. Specialist degree/certificate: a degree or certificate carrying the title of specialist, which requires completion of a program or study beyond the master's degree but does not meet the academic requirements of a doctor's degree. Also called a post-master's certificate. 9. Doctoral degree: a degree awarded upon completion of an educational program at the graduate level which terminates in a doctor's degree. 10. First professional degree: a degree awarded upon completion of a program which meets all of these criteria: a) completion of academic requirements to begin practice in the profession; b) at least two years of college work before entering the program; and c) at least six academic years of college work to complete the degree program, including the prior required college work. First professional degrees are awarded in these fields:
11. First professional certificate (post-degree): requires completion of an organized program of study for persons who have already completed a first professional degree. 12. Honorary degree/diploma/certificate: a degree/diploma/certificate awarded to an individual in recognition of his or her public service and/or distinguished career-related endeavors.
An option for earning course credit at off-campus locations via cable television, internet, satellite classes, videotapes, correspondence courses, or other means.
A student who is enrolled in two or more colleges or universities in a single term; also applies to a high school student who also is enrolled in a college or university where the student is awarded only post-secondary academic credit.
A student who is counted on a headcount basis as registered on the final census date for the reporting term (e.g., fall/winter/spring).
A student's current attendance status in a postsecondary education institution. The following mutually exclusive categories are used: 1. First-time entering undergraduate student: a student entering any college for the first time ever. For reporting purposes, this category includes students enrolled in the fall term who entered college for the first time in a prior summer term and students who entered with advanced standing and may actually be classified beyond the freshmen level at entry. A student will be reported in this category only once. This term should not be confused with entering undergraduate transfer student. High school students should be reported as first-time entering only after the student has received a high school diploma or its equivalency and has been matriculated by the institution. Those students who have not received a diploma or its equivalency should be reported as such in a the enrollment status and student level fields. Upon graduation from high school, if a student enrolls in summer courses at an institution, and transfers to another institution for the fall term of the same calendar year in which the student graduated from high school, the student should be reported as first-time entering at the institution where (s)he enrolls in the fall term. If the student enrolls in summer at one institution and remains at that institution in the fall, (s)he is reported as first-time entering in the fall term. 2. Other first year student: student who entered college prior to the fall reporting period and who is not classified as a sophomore or as a first-time entering undergraduate student. 3. Entering undergraduate transfer student: an undergraduate student entering the institution for the first time with academic credit attempted or earned at another institution (whether or not the credit is accepted by the institution to which the student transfers). For reporting purposes, this category includes students enrolled in the fall term, who first enrolled as transfer students in the prior summer term. 4. First-time entering graduate student: a student who has been awarded an earned baccalaureate or first professional degree and who is entering any institution classified as a graduate level student for the first time. "Graduate student" includes students enrolled at any level of graduate study--master's specialist, or doctoral (see Student level). For reporting purposes, this category includes students enrolled in the fall term who enrolled as graduate students for the first time in the prior summer term. The student may have been enrolled previously as an undergraduate or first professional student at the reporting institution. 5. First-time entering first professional student: a student entering any institution classified for the first time as a first professional student (see Student level). The student may have been enrolled as an undergraduate or graduate student at the reporting institution. For reporting purposes, this category includes students enrolled in the fall term who enrolled as first professional students for the first time in the prior summer term. 6. Continuing student: a student previously enrolled at the same general student level (i.e., undergraduate, first professional, graduate) during the previous regular academic term at the reporting institution. Disregard summer session and other special sessions not considered to be part of the academic year. 7. Readmitted student: a student previously enrolled at the same general student level at the institution but not enrolled during the regular academic term immediately preceding the current term. Disregard summer session and other special sessions not considered to be part of the academic year. 8. High School Student: A high school student who has not received a high school diploma or its equivalent but is enrolled in college-level courses.
Equal Employment Opportunity Commission (EEOC) classification: Classification of employees based on the nature of the primary work assignment and compensation received. Within the Arkansas Student Information System, the seven EEOC categories have been grouped according to the Fair Labor Standards Act differeentiation between exempt vs. non-exempt status:
A classification of student according to one of five ethnic/racial origins:
It should be noted that the U.S. Census Bureau has redefined the racial/ethnic categories for the decennial census. This will impact reporting racial/ethnic reporting at the university level sometime within the next couple of years.
Ethnicity is self-reported for students who are U.S. citizens, or resident aliens with either permanent residency or refuge status. Nonresident aliens or resident aliens who do not have permanent residency or refuge status are reported as foreign students.
Racial/Ethnic Categories:
It should be noted that the U.S. Census Bureau has redefined the racial/ethnic categories for the decennial census. This will impact reporting racial/ethnic reporting at the university level sometime within the next couple of years.
(employee not subject to provision of Fair Labor Standards Act, as amended: "any employee employed in a bona fide executive, administrative, or professional capacity...." Exempt employees are not eligible for overtime payment.) 1. Executive/Administrative/Managerial Professional: Individual employed for the primary purposes of managing the institution or a customarily recognized department or subdivision thereof. This category includes individuals whose assignment requires: a) reporting either to the chief executive officer or the governing board; b) administration of a group of programs or a major operational unit with an administrator at a higher level; or d) administrative support above the clerical level to a manager at a higher level, engages directly in specific administrative activities within a unit, or has firstline supervisory responsibilities. It is assumed that individuals in this category customarily and regularly exercise discretion and independent judgment and direct the work of others. Inclusion in this category requires the individual to have supervisory responsibilities. Examples include presidents, chancellors, provosts, vice chancellors, controllers, deans, directors, assistants to the president, associate or assistant deans, associate or assistant directors, coordinators. Report chairs of academic departments in the Arkansas SIS as instruction/research professionals (category 2). 2. Instruction/Research Professional: Individual employed for the primary purposes of performing instruction, research, and community or public service activities. In most institutions, these employees are "the faculty," but may also include certain exempt administrative staff, librarians, research staff, etc. as well as graduate students with titles such as teaching assistant/associate. For the Arkansas SIS, department chairs should be reported in this group, since their classification and assignments are still primarily instruction, research, or service. Even though a president, vice president, dean, etc. may hold an academic rank, these individuals should not be included in this category unless they normally spend 50% or more of their time in instruction and research activities. 3. Specialist/Support Professional: Exempt employee employed for the primary purposes of performing (typically) academic support, student service, and institutional support activities. This category excludes individuals who have executive or managerial (supervisory) responsibilities in these areas (e.g., librarians, accountants, systems analysts and computer programmers, student personnel workers, counselors, tutors, advisors, recruiters, purchasing agents, staff architects and engineers, institutional researchers, etc.) Nonexempt: (employee subject to provision of Fair Labor standards Act, as amended. Non-exempt employees must be provided additional compensation (given overtime pay) when the number of hours worked exceeds the limits established by the Act.) 4. Technical Employee: Individual employed for the primary purpose of performing technical activities (i.e., activities pertaining to the mechanical or industrial arts or the applied sciences). This category includes individuals with specialized knowledge and skills such as electrical and mechanical technicians, computer operators, engineering technologists, radiologic and other medical field technicians, etc. Category includes only nonexempt employees. 5. Office/Clerical Employee: Individual employed for the primary purpose of performing clerical activities. As defined in the Standard Occupational Classification Manual, clerical employees "prepare, transcribe, transfer, systemize, and preserve written communications, collect accounts, gather and distribute information, operate office machines and electronic data processing equipment...operate telephone switchboards, distribute mail," and so forth. This category includes only nonexempt employees, such as secretaries, typists, bookkeepers, and file clerks. 6. Crafts/Trades Employee: Individual employed for the primary purpose of performing manually skilled activities in a craft or trade. This category includes employees such as carpenters, plumbers, auto mechanics, painters, electricians, etc. at all levels (apprentice, journeyman, and master). Category includes only nonexempt employees. 7. Service Employee: Individual employed for the primary purpose of performing service (often noncertified or noncredentialed) activities. This category includes employees such as custodians, groundskeepers, security guards, food service workers, etc. Category includes only nonexempt employees.
A six-digit identification code originally created by the Federal Interagency Committee on Education (FICE). The code was used to identify all schools doing business with the Office of Education during the early sixties; it is now used in IPEDS to identify institutions that are accredited at the college level by an agency recognized by the Secretary, U.S. Department of Education. These are the traditional institutions of higher education, formerly surveyed under the the Higher Education General Information Surveys (HEGIS), plus any institutions in order to maintain historical trends that began in the mid-sixties.
An entering freshmen who has never attended any college (or other postsecondary institution). Includes students enrolled in the fall term who attended college for the first time in the prior summer term. Also includes students who entered with advanced standing (college credits earned before graduation from high school).
A statistic derived from the student credit hour (SSCH) production of an institution. The number of undergraduate FTE students for an academic term is obtained by dividing the total number of undergraduate student semester credit hours by 15. Graduate FTE students are calculated by dividing the total number of graduate student credit hours for the term by 12. When computing an annual FTE, the student credit hours for all terms is summed and then divided by 30 undergraduate courses or 24 for graduate hours. Full-Time Equivalent. FTE is used in both student and faculty measures and is calculated differently in each case.
As a student measure
When reporting to the NCES and ADHE:
As defined by ADHE:
As defined by the Graduate School:
As a faculty measure Formatting FTE as an integer does create minor categorical arithmetic errors.
Full-Time - University offices typically recognize undergraduates enrolled for a minimum of 12 semester hours per semester as being full-time. The Graduate School recognizes graduate students enrolled in 6 or more credits per semester or enrolled for dissertation or thesis credits. For purposes of official reporting to the National Center for Education Statistics a full-time undergraduate is a student enrolled for 12 or more semester credits or 24 contact hours a week each term. A full-time graduate student is a student enrolled for 9 or more semester credits or students involved in thesis or dissertation preparation that are considered full-time by the university. Part-Time undergraduates and graduates are not full-time.
Full-Time Instructional Faculty: Instruction/Research staff employed full-time (as defined by the institution) and whose major regular assignment is instruction, including those with release time for research.
Full-time instructional undergraduate faculty - where "faculty" equals position codes 01-07 and 09 found in the Arkansas Higher Education Information System (AHEIS) Instructors File.
The legal residence of a student at the time of original admission to the institution. This differs from the definition of current legal residence. Geographic origin is used for purposes of classifying a student's level residence upon first admission. The following mutually exclusive categories are used: 1. In-district: (state community colleges only): a student who had legal residence, at the time of admission, within the district of the institution he or she attends. 2. In-state: a student who attends a postsecondary education institution in the state in which he or she had legal residence at the time or original admission. If the institution also tabulates in-district student data, care should be exercised to avoid double-counting; in such cases, this category means out-of-district but in-state. 3. Out-of-State: a student who attends a postsecondary education institution outside of the state in which he or she had legal residence at the time of original admission. Foreign students are not included in this category. 4. Foreign: a student who attends a postsecondary institution outside the country in which he or she had legal residence at the time of original admission.
Higher Education General Information Survey (1970)
A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race. One of five ethnic/racial status classifications.
Integrated Postsecondary Education Data System (IPEDS): Introduction The National Center for Education Statistics (NCES) has established the Integrated Postsecondary Education Data System (IPEDS) as its core postsecondary education data collection program. It is a single, comprehensive system that encompasses all identified institutions whose primary purpose is to provide postsecondary education. IPEDS consists of institutional-level data that can be used to describe trends in higher education at the institutional, state and/or national levels. For example, researchers can use IPEDS to analyze information on 1) enrollments of students, undergraduate, first-time freshmen, graduate and first-professional students by race/ethnicity and sex; 2) institutional revenue and expenditure patterns by source of income and type of expense; 3) salaries of full-time faculty by academic rank and tenure; 4) completions (awards) by type of program, level of award, race/ethnicity, and sex; 5) characteristics of postsecondary institutions, including tuition, room and board charges, calendar systems, etc.; 6) status of postsecondary vocational education programs; and 7) other issues of interest. The following are brief descriptions of the IPEDS survey design, important definitions, and descriptions of other surveys. Copies of the surveys can be downloaded at the following NCES web site: http://nces.ed.gov/Ipeds/ipedssurveys.html. Updates of changes are issued periodically by NCES at the following web site: http://nces.ed.gov/ipeds/whatsnew.html. Design and Definitions Postsecondary education is defined within IPEDS as the provision of formal instructional programs the curriculum of which is designed primarily for students who have completed the requirements for a high school diploma or its equivalent. This includes academic, vocational, and continuing professional education programs. The following types of institutions are included within IPEDS: baccalaureate or higher degree granting institutions, 2-year award institutions, and less-than-2-year institutions (i.e., institutions whose awards usually result in terminal occupational awards or are credible toward a formal 2-year or higher award). Each of these three categories is further disaggregated by control (public, private nonprofit, private for-profit) resulting in nine institutional categories or sectors. Specialized, but compatible, reporting formats have been developed for these nine sectors of postsecondary education providers. In general, reports developed for postsecondary institutions granting baccalaureate and higher degrees are the most extensive; forms for 2-year and less-than-2-year award granting sectors request less data. This design feature accomodates the varied operating characteristics, program offerings, and reporting capabilities that differentiate postsecondary institutional sectors while yielding comparable statistics for all sectors. Data are collected from approximately 10,000 postsecondary institutions. IPEDS has been designed to produce national-, state-, and institutional-level data for most postsecondary institutions. However, prior to 1993, only national-level estimates from a sample of institutions are available for private, less-than-2-year institutions. Components IPSFA - INSTITUTIONAL PRICE AND STUDENT FINANCIAL AID: This file has institutional names and locational information; selected student counts; undergraduate student charges; and student financial aid. Data are collected annually. IC - INSTITUTIONAL CHARACTERISTICS: This file has institutional names, addresses; congressional districts; counties; telephone numbers; tuition, room and board charges; control and affiliation; calendar systems; levels of degrees and awards offered; types of programs; credit and contact hour data; and accreditation status for all postsecondary education institutions in the United States and outlying territories. Data are collected annually. EF - FALL ENROLLMENT: This file provides annual data on full- and part-time enrollment by race/ethnicity and sex for undergraduates, first professional, and graduate students. Age distributions by level of enrollment and sex are collected in odd-numbered years and first-time degree-seeking student enrollments by residence status are collected in even-numbered years. C - COMPLETIONS: This file has annual counts of associate's, bachelor's, master's, doctor's, and first-professional degrees, and other formal awards, by 6-digit Classification of Instructional Program (CIP) code, race/ethnicity, and sex of recipient. Prior to 1994-95, awards by race/ethnicity were only collected by the 2-digit program area. SA - SALARIES, TENURE, AND FRINGE BENEFITS OF FULL-TIME INSTRUCTIONAL FACULTY: This file has full-time instructional faculty by rank, sex, tenure status, and length of contract; salaries and fringe benefits of full-time instructional faculty. Data are collected annually. F - FINANCE: This file provides each institution's current fund revenues by source (e.g., tuition and fees, government, gifts); current fund expenditures by function (e.g., instruction, research); assets and indebtedness; and endowment investments. Data are collected annually. L - COLLEGE AND UNIVERSITY LIBRARIES: This academic library database has number and salaries of full-time equivalent staff, by position; circulation and interlibrary loan transactions; book and media collections; public service hours and number served; and operating expenditures by purpose. Data are collected in even-numbered years. S - FALL STAFF: This file has the number of institutional staff by occupational activity, full- and part-time status, sex, and race/ethnicity. Data are collected in odd-numbered years. Beginning with 1993, this survey replaces the EEO-6 survey conducted by the Equal Employment Opportunity Commission. GRS - GRADUATION RATE SURVEY: Graduation rates for specific year cohorts by race/ethnicity and sex of completer; transfer information; athletic completion information in compliance with National Intercollegiate Athletic Association (NCAA) reporting. Data are collected annually. Timeline for Upcoming IPEDS Changes Summer 1999 - First web-based software submission for price and financial aid data 2000 - New race/ethnicity categories added to web-based survey forms 2000 - 2001 - Web-based software for August, October, December, and March data collections 2001 - New CIP codes 2002 - New finance form for public institutions, Mandatory reporting of new race/ethnicity for Fall Enrollment Survey (old categories dropped); new codes should be stored for future Graduation Rate Survey cohorts 2003 - Mandatory reporting of new race/ethnicity for Completions and Staff Surveys (old categories dropped)
Notes:
National Association of College and University Business Officers
National Center for Education Statistics (NCES): The National Center for Education Statistics. This U.S. government agency is responsible of compiling statistics submitted through the Integrated Postsecondary Education Data System (IPEDS). The NCES collects data through surveys each year in order to update several annual publications including its college enrollment projections, the Digest of Education Statistics, and the Condition of Education.
Year 1999-2000 Surveys - Reference Date - Processing Start Date - Receipt Closeout Date:
Notes:
Courses, seminars, workshops and other instructional activities or experiences offered by a higher education institution which may not be applied to meet requirements of the institution's formal degree/diploma/certificate programs. This type of coursework should not be confused with zero credit academic coursework (e.g., labs associated with science lecture courses).
Persons who are not citizens of the United States and who are in this country on a temporary basis and do not have the right to remain indefinitely. Nonresident aliens are reported as a separate category and are not reported in one of the five racial/ethnic categories.
Non Degree seeking refers to students who have not formally declared a major filed of study.
Those courses not fitting the description of "on-campus" (see On-Campus).
Refers to students who are enrolled in courses the first class meeting of which is after the 11th class day for Fall and Spring Semesters (census day). In the case of the summer sessions it is enrollment in courses the first class meeting of which occurs after the 5th class day (census day).
Refers to courses taking place in the facilities or on the grounds of an institution, excluding community colleges, or to students or faculty engaged in such activities. Community college courses offered inside the legal taxing district of the community college are considered on-campus.
Refers to students who are enrolled in courses the first class meeting of which is before the 11th class day for Fall and Spring Semesters (census day). In the case of the summer sessions it is enrollment in courses the first class meeting of which occurs before the 5th class day (census day). The term On-Schedule, when used by itself (that is to say, not qualified by On-Campus, or Off-Campus) includes both On-Campus and Off-Campus enrollment.
Refers to the calendar periods established by an institution for the conduct of educational activities and corresponds to the basic periods of the institution's predominant calendar system.
Residency status is determined by the Office of the Registrar based on definitions found in the University of Arkansas Board of Trustees policy statement 520.8, Student Residency Status for Fee Purposes.
Noncitizens who have been lawfully admitted for permanent residence and are reported in the appropriate racial/ethnic categories along with the United States Citizens.
Southern Association of Institutional Research
Society for College and University Planning
Southern Regional Education Board (Atlanta)
Student Right to Know [legislation and regulations]
Student Semester Credit Hour (SSCH): Student Semester Credit Hours represent the sum of the product of the number of students enrolled in each course section multiplied by the credit hour, a value assigned to each course section.
A measure of student enrollment. The following two types of statistics are used: 1. Headcount: An unduplicated tally of students by a characteristic, such as full-time/part-time, geographic origin, or age. 2. Full-time equivalent (FTE): a measure calculated by dividing the total number of credit hours generated at a given enrollment level by the applicable student load.
Refers to the proportion of total requirements a student has obtained, as of the census date, toward the completion of the degree/diploma/certificate program in which the student is enrolled. The following mutually exclusive student level categories will be used: 1. First-year student (Freshman): A student who has completed less than the equivalent of 1 full year of undergraduate work; that is, less than 30 semester hours (in a 120-hour degree program). 2. Second-year student (Sophomore): A student who has completed the equivalent of 1 year of full-time undergraduate work; that is, at least 30 semester hours but less than 60 semester hours (in a 120-hour program). 3. Third-year student (Junior): A student who has completed the equivalent of 2 years of full-time undergraduate work; that is, at least 60 semester hours but less than 90 semester hours (in a 120-hour program). 4. Fourth-year student (Senior): A student who has completed the equivalent of 3 years of full-time undergraduate work; that is, at least 90 semester hours (in a 120-hour program). 5. Master's: A student who has received an earned baccalaureate degree, has been accepted for graduate-level study, and 1) is enrolled in a master's degree program, or 2) is enrolled in a doctoral program but has earned less than 30 semester credit hours in graduate course work. 6. Specialist: A student who has received an earned master's degree and is enrolled in a specialist degree program. 7. Doctoral: A student who has received a master's or specialist degree, or has earned at least 30 semester credit hours in graduate course work, and is enrolled in a doctoral degree program. 8. First professional (law, medicine, pharmacy): A student who is enrolled in a first professional degree program (see degree/diploma/certificate). A student enrolled in an undergraduate pre-professional curriculum or a student in one of the first two years corresponding to the undergraduate freshman or sophomore year of an integrated graduate professional degree program(s) should be classified as a lower division student. 9. Unclassified pre-baccalaureate: A non-degree seeking student who cannot be classified into one of the lower or upper division categories (i.e., freshman, sophomore, junior, senior) because he or she is enrolled in undergraduate coursework which does not lead to a degree/diploma/certificate. The student may or may not have completed a baccalaureate degree previously. 10. Unclassified post-baccalaureate: A degree seeking student who cannot be classified into one of the undergraduate categories (i.e., freshman, sophomore, junior, senior) because he or she has an earned a baccalaureate degree but is now pursuing undergraduate coursework leading to a second undergraduate degree or teacher certification. 11. Unclassified post-graduate: A student who has completed a baccalaureate degree and is enrolled in graduate coursework but cannot be classified in one of the graduate categories (i.e., master's, specialist, doctoral) because he or she has not been admitted into a graduate degree program. 12. High School Student: A high school student who has received a high school diploma or its equivalent but is enrolled in college-level courses.
The number of program, course-of-study, and/or activity units (e.g., courses, credits, imputed credits, contact hours, semester credits, semester credit equivalents, etc.) for which a student is enrolled at a particular point in time. 1. Full-time: a student who is enrolled for twelve or more credit hours in a semester or quarter, or a graduate student enrolled for nine or more credit hours in a semester or quarter. A semester credit hour is equivalent to 750 clock minutes of instruction; a quarter credit hour equates to 500 clock minutes. The hours of instruction must be spread over no more than sixteen weeks. 2. Part-time: a student who is enrolled for fewer than twelve credit hours in a semester or quarter, or a graduate student enrolled for nine or more credit hours in a semester or quarter. A semester credit hour is equivalent to 750 clock minutes of instruction; a quarter credit hour equates to 500 clock minutes. The hours of instruction must be spread over no more than sixteen weeks.
There are at least three commonly used means of calculating student-faculty ratio:
(2)
(3)
Southern University Group (of 25)
The type of technology used to deliver a post-secondary course (i.e., how the instructor and students interact) and not the technology used to support instruction in the classroom. 1. One Way Real-Time (immediate) Technology: Instructional activity is one-way in that it is seen or heard as it is being broadcast. It also is one-way from instructor to students, and students generally do not use the technology to communicate with the faculty member. Examples: television, cable, and radio. 2. Two Way Real-Time (immediate) Technology: Students use technology to communicate with the instructor or other students, however, all members must be present at one time to interact. Examples: videoconferencing (including freeze frame, compressed, and full-motion video sytems), CUSeeMe, interactive satellite (uplink/downlink), conference calls/audio teleconferencing, audiographic conferencing, one-to-one telephone, and real-time e-mail chat. 3. One Way Asynchronous (delayed) Technology: Students view information but generally do not use the technology to communicate with the instructor or other students; thus, it is one-way. Unlike television, cable, or radio, these are not real-time, and large amounts of information can be stored and used as needed by the student. Some forms of this technology permit multimedia (e.g., web sites may contain sound) or permit interaction (CD-ROMs programmed with JAVA), but they are asynchronous in that the student interacts with the media independent of the faculty member. Examples: HTML web sites, web sites without web boards, video and audio tapes usually delivered via mail, and CD-ROMs. 4. Two Way Asynchronous (delayed) Technology: Students and the instructor communicate using technology at different times. Examples: one-to-one e-mail and electronic group discussion/computer mediated communication which includes listservs (bulletin boards) and web boards.
Status of a personnel position, or a person occupying a position or occupation, with respect to permanence of position.
Positions that lead to consideration for tenure.
Unique identification number assigned to postsecondary education institutions surveyed through the Integrated Postsecondary Education Data System (IPEDS).
A person having origins in any of the original peoples of Europe, North Africa, or the Middle East. One of five ethnic/racial status classifications. |