Summary of Procedures(It is the student's responsibility to ascertain that all requirements have been met and that every deadline is observed. Degree programs may establish requirements in addition to those included in this listing.) Procedures for Master's & Specialist Degrees PROCEDURE Formation of program advisory committee and submission of Program Advisory Committee form 1 Changes in program advisory committee by memorandum Request transfer of credit by submitting Request for Transfer of Graduate Credit form1 (master's degrees only) Graduation Application Card 1 Inclusion of name for commencement exercises, regalia, and announcement orders Removal of incompletes (Change of Grade form) To avoid an incomplete becoming "F" Final comprehensive examination (Certified by submission of Record of Progress form 1 with original signatures) RESPONSIBLE PARTY Major Adviser/ Department Chair/Head Major Adviser/Member Leaving Committee Major Adviser Student Student Student/Instructor Student/Instructor Advisory Committee ACTION DATE Immediately following admission to degree program As soon as change occurs Before Graduation By end of semester in which the degree is to be awarded Deadlines indicated in "Instructions to Graduates" When course requirements have been met Change of grade form must be submitted 12 weeks in the next major semester of enrollment Must be completed by graduation Additional Requirements for the Thesis Option Selection of thesis title and formation of thesis committee and submission of Master's Thesis Title and Thesis Committee form 1 Obtain Guide for Preparing Theses and Dissertations from Union Bookstore Defense of thesis Registration for at least six hours of thesis Submission of preliminary copies to each Preliminary editorial check of thesis Final copies of thesis to Graduate School and to Mullins Library Thesis Director Student Thesis Committee Student Student Student Student At least three months prior to the date of the defense Before 1st draft of thesis is typed Specific deadline. One week before graduation 2 Before graduation At least three weeks before graduation Before final copies of thesis are made Specific deadline. One week before graduation 2 Procedures for Doctoral Degrees PROCEDURE Submission of Declaration of Intent form 1 Formation of program advisory committee and submission of Doctoral Program Advisory Committee form 1 Changes in program advisory committee by memorandum Foreign Language Requirement (if required) Satisfaction of residence: Ph.D., enrollment in two consecutive semesters as a full-time student; Ed.D., enrollment as indicated on an approved Residence Plan form 1 Admission to candidacy Enrollment in at least one hour of dissertation following passing of candidacy exams Selection of dissertation title & formation of dissertation committee and submission of Doctoral Dissertation Title and Dissertation Committee form 1 Registration for at least 18 hours of dissertation Graduation Application Card 1 Inclusion of name for commencement exercises, regalia, and announcement orders Removal of incompletes (Change of Grade form) To avoid an incomplete becoming "F" Obtain Guide for Preparing Theses and Dissertations from Union Bookstore Submission of Announcement of Defense by memorandum Defense of dissertation (Certified by submission of Record of Progress with original signatures 1) Submission of preliminary copies to each dissertation committee member Preliminary editorial check of dissertation Final copies of dissertation to Graduate School and to Mullins Library RESPONSIBLE PARTY Department Chair/Head Major Adviser/ Department Chair/Head Major Adviser/Member Leaving Committee Advisory Committee Student/Adviser Advisory Committee Student Dissertation Director Student Student Student Student/Instructor Student/Instructor Student Dissertation Director Dissertation Committee Student Student Student ACTION DATE Before any requirements can be satisfied Immediately following admission to degree program As soon as change occurs Determined by committee Before graduation At least one year before completing all other degree requirements Each semester (including summer) until graduation At least three months prior to the date of the defense Before graduation By end of semester in which the degree is to be awarded Deadlines indicated in "Instructions to Graduates" When course requirements have been met Change of grade form must be submitted 12 weeks in the next major semester of enrollment Before 1st draft of dissertation is typed At least two weeks prior to defense Specific deadline. One week before graduation 2 At least three weeks before graduation Before final copies of dissertation are made Specific deadline. One week before graduation 2 1Forms are available in the Graduate School or on the Graduate School web site (www.uark.edu/depts/gradinfo). 2 Specific deadlines are available in the Graduate School. [Jump back to the top of this page][Go
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