Graduate School &
Please read the following guidelines carefully and note the changes that have been made to the application process. The amount of funding for Master’s/Ed.S. travel grants has been increased from $500 to $600, beginning July 1, 2007.
TRAVEL GRANTS ARE PROCESSED ON A FIRST-COME, FIRST-SERVED BASIS. NO TRAVEL GRANTS WILL BE APPROVED ONCE ALL OF THE FUNDING FOR THE YEAR HAS BEEN OBLIGATED.
A limited number of travel grants are available for eligible graduate students each year (July 1-June 30).
Graduate students must be in residence and enrolled full-time in an on-campus degree program.
A graduate student may not receive more than one travel grant per year (July 1-June 30).
Only travel to professional conferences/meetings sponsored by recognized professional organizations will be considered.
Preference in awarding travel grants is as follows:
The research presented must have taken place at the University of Arkansas and bear the University’s name.
If awarded, the Graduate School portion of the travel grant provides (see examples):
Doctoral students: 90% of the total travel expense, up to a maximum commitment of $1,000
Master’s/Ed.S. students: 90% of the total travel expense, up to a maximum commitment of $600
The department is required to provide a portion of the travel grant (see examples):
Doctoral students: a minimum of 10% of the total travel expense; at least $100
Master’s/Ed.S. students: a minimum of 10% of the total travel expense; at least $60
Departments may choose to cover more than the amount specified. Any uncommitted costs are the responsibility of the student.
EXAMPLES – Doctoral travel grants:
Doctoral presenter/participant: 90% of the total travel expense, up to $1000
Example 1: Total trip expense = $ 850 90% Graduate School = 765 10% Department/College = 85
Example 2: Total trip expense = $1,200 Maximum Graduate School = 1,000 Minimum Department/College = 100 Student responsibility = 100
EXAMPLES – Master’s/Ed.S. travel grants:
Master’s/Ed.S.: 90% of the total travel expense, up to $500
Example 1: Total trip expense = $ 400 90% Graduate School = 360 10% Department/College = 40
Example 2: Total trip expense = $750 Maximum Graduate School = 600 Minimum Department/College = 60 Student responsibility = 90
If a graduate student is awarded a travel grant, but does not travel, the student MUST notify both the department and the Graduate School (contact Vicky Hartwell – firstname.lastname@example.org or 5-4327).
To be eligible to apply for a travel grant, a graduate student must be enrolled full-time during the semester the travel is to occur. Full-time is 9 hours of graduate-level, degree-related course work during the fall and spring semesters, 6 hours during the summer semester for a graduate student who does not hold a graduate assistant position or approved fellowship. Graduate assistants/graduate fellows who comply with the enrollment requirements for their positions/fellowships will also be considered full-time for these travel grants. Exceptions may be made for travel during the summer semester, provided the student was enrolled full-time in approved graduate course work during the previous spring semester.
University appointed employees are not eligible for these travel grants.
Travel grant applications must be submitted BEFORE the travel occurs. Applications submitted after the travel has occurred will only be approved if there is funding available.
Travel arrangements should be coordinated with the student’s department. Students are to submit all receipts to the department.
Departments are asked to submit the request for reimbursement (a copy of the Statement of Traveling Expenses with the TA number) to the Graduate School within 30 days of the end of the trip. Send to the attention of Vicky Hartwell (346 N. Arkansas Avenue (STON 50), email@example.com, Phone 575-4327, FAX 575-5246).
Please refer to the application form for additional guidelines.
For questions or comments, contact firstname.lastname@example.org or call 1-866-234-3957. In Arkansas, call 479-575-4401.
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