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Minutes
STAFF SENATE MEETING
THURSDAY, AUGUST 12, 2004
STAFF SENATE RETREAT

I. The Staff Senate Meeting was called to order at 8:30 a.m. by Jewel Lindsey

Members Present: Donald Blagg, Janet Bowlin, Renee Clay, Tammie Edrington, David Edwards, Patricia Edwards, Candy Erbe, Tommi Featherston, Scott Fendley, Nancy Fondren, Carla Gray, Kenley Haley, Vicky Hartwell, Carrie Jackson, Jewel Lindsey, Eric Linson, Bruce McNully, Robert Moller, Bonnie Swayze, Barbara Taylor, Eric Vaught and Susan Yell.
Members Absent: Mary Beth Lohr, Jonathan Nelson, Joe Terry and Shelley Wilmoth

II. A motion was presented, seconded, and approved to adopt the agenda as presented.

III. A motion was presented, seconded, and approved to adopt the July 8th, 2004 minutes.

IV. Guest Speakers for Staff Senate Retreat
A. Richard Hudson - Vice Chancellor for Government Relations
An overview of the upcoming legislation session for 2005 was discussed. Question and Discussion
- The affect of the public school protection mandate on Higher Ed
- Phase out of the 3% income tax surcharge
- No large budget cuts for FY 2005
- Some concern about budget cuts for FY 2006 and 2007
- Surplus Funds not earmarked for specific projects are to be returned to the legislative unit
- Term limits most severe in country
- Possible Political Action Committee created to lobby Legislative Unit on behalf of Arkansas Higher Education institutions. “Old Main PAC”
- Sick Leave Payout
Staff Senate Action Items:
- Facilitate a lunch with the Legislators and the Staff Senate
- Assess the status of CLIP
B. Renee Clay - Staff Senator for 5 Years
An overview of the accomplishments and previous goals of the Staff Senate and the work, dedication and satisfaction of participating on the senate was presented by Renee.
Past Senate Accomplishments
- Community Service Award
- Staff Scholarship
- Dental Insurance
Staff Senate Action Items:
- Parking: Research, document and push for a sliding scale for new deck parking for staff members
- Employee Tuition: Continue research, advocate and support the continuation of the current employee tuition benefit offered to staff.
- Salaries: Bring more attention (press release) to staff salaries and their comparison to national and private industry standards
- Childcare: Develop a mini business plan to develop the property (former private daycare center) acquired by U of A as a child care source and benefit for staff
C. Larry Slamons, Director, U of A Police
An overview of the current safety, crime and other issues with Lt. Crane and Cpt. O’Kelly was presented.
Question and Discussion
Cpt. O’Kelly
o Substations
o Radar Stats
o Mapping
o Emergency Phones
Lt. Crane
o Coordination of Safety Committees with Staff Senate and Faculty Senate
o Cross Walk Safety
o Increase Lighting
o Speed and Accidents
D. Gary Smith- Director, Transit and Parking
An overview of current parking situations was presented.
Questions and Discussion:
- Hammons Parking Deck spaces, pricing and procedures
- Hammons cost $26.6 Million
- Availability and current situations of various lots located on campus
- Construction disruptions and sidewalk issues on South East Campus area
- Prospective location of additional future parking decks
- Revamping of visitors parking lot located between ADMN and HUNT V. Break for Lunch

VI. Business Meeting called to order by Kenley Haley.
Kenley Haley announced the resignation of Tay-Sha Carter and reported openings for the Chancellors Office and the Academic Affairs areas. Currently there are not any available candidates so suggestions and nomination are needed.
Staff Senate Action Items:
- Create an Ad hoc committee to work on the Child Care Issue

VII. Legislative Committee - Bruce McNully
Staff Senate Action Items:
- Creating a real presence at this year’s legislative session with staff representation there every two weeks.
- Vote for candidates that have a favorable Higher Education stance
- Have a forum for candidates
- Develop “Talking Points” for each senator
- All day trip to Little Rock in January for Legislative Meetings.

VIII. Internal Affairs - Renee Clay
Renee was unable to report, Kenely Haley presented instead. The “Staff Senate Resolution Addressing the Potential Increase in Employee Tuition” was presented. A motion to submit to Dr. Pederson was presented, seconded and approved.
Staff Senate Action Items:
- Develop and document a parking and transit fee proposal
- Develop and prepare a “mini business plan” and proposal for daycare

IX. Scholarships & Awards - Candy Erbe
Candy announces the senate will recognize the staff graduates from the spring and summer terms at the September meeting. The Team Award was approved and will need to be entered into the bylaws.

X. Finance- Vicky Hartwell
Vicky indicated there was nothing new to report at this time.
Staff Senate Action Items:
- Earmark funds for the following:
o Health Fair
o Candidate Forum

XI. Elections- Jewel Lindsey
All new senators are required to serve on the Elections Committee

XII. Communications
Jewel reported that Donnie Blagg was updating the website and that any suggestions should be e-mailed to Jewel.

XIII. Safety - Joe Terry
Joe Terry was not present.

XIV. Parking & Transit - Donnie Blagg
Donnie Blagg was not present.

XV. Employee of the Quarter—Susan Yell
Susan reported that Dr. Pederson approved splitting Category one, Profession, into two categories: Professional Titles Academic and Professional. Beginning this FY Staff Senate will be honoring five Employees of the Quarter instead of four. The following staff members where honored as Employees of the 4th Quarter::
Professional/Nonfaculty - Peggy L. Melton, Library Accountant, Law Library
Secretarial/Clerical - Tucker Boys, Mail Officer, Mailing Services
Technical/Paraprofessional - Judith A. Haney, Accounting Tech II, Food Science
Skilled Crafts/Service/Maintenance - Geneva L. Hicks, Custodial Worker II, Facilities Management

XVI. Strategy session and goal setting for 2004-2005
Senate gathered into small groups and generate list of Short, Medium and Long Term Goals.
Short Term
- Parking- Sliding Scale
- Childcare
- Communication - Administrative & Legislative,Website Development
- Employee Education and Awareness on Privacy Issues
- Staff Tuition Policy
- Advisory Committee with Faculty, Staff and ASG
- Campus Wide Challenge for the Staff Scholarship Fund
- Open Invitation to Deans and Directors
- Competitive Salaries
- Staff Senate Brochure
- Sick Leave Buyout
Mid Term
- CLIP Program
Long Term
- Early Retirement
- Re-mapping of Education Fees College to College

XVII. Adjournment- A motion was presented, seconded and approved to adjourn the meeting at 3:00 p.m.

Respectfully Submitted by:
Sherrie F. Robins, Recording Secretary

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Minutes
STAFF SENATE MEETING
THURSDAY, July 8, 2004
OLD MAIN 523

I. The Staff Senate Meeting was called to order at 9:35 a.m. by Chair, Kenley Haley

Members Present: Donnie Blagg, Janet Bowlin, Tay Sha Carter, Tammie Edrington, David Edwards, Patricia Edwards, Tommi Featherston, Scott Fendley, Carla Gray, Kenley Haley, Vicky Hartwell, Carrie Jackson, Jewel Lindsey, Eric Linson, Mary Beth Lohr, Bruce McNully, Robert Moler, Jonathan Nelson, Joe Terry, Eric Vaught and Susan Yell.
Members Absent: Renee Clay, Candy Erbe, Nancy Fondren, Bonnie Swayze and Shelley Wilmoth.

II. A motion was presented, seconded, and approved to adopt the agenda as presented.

III. A motion was presented, seconded, and approved to adopt the June 10, 2004 minutes as corrected. Correction to June 10th minutes.

IV. Elections
A. Officers -Vicky Hartwell reported an uncontested slate of officers for the 2004/2005 term. Senate bylaws state that an uncontested slate can be elected by acclamation. A motion was presented, seconded and approved to elect the officers by acclamation.
B. Finance - Jewel Lindsey reported that the Finance Committee consists of the Staff Senate Chair and four elected committee members. The floor was opened for nominations. The following where nominated: Vicky Hartwell, Tommi Featherston, Mary Beth Lohr, and Nancy Fondren. A motion was presented, seconded and approved to elect the nominated members by acclamation.
C. A list of names and contact information for senate members was passed around to be verified and corrected by members.

V. Announcements – Richard Ray is present for Barbara Taylor not in attendance. Richard reports no current announcements. Eric Vaught inquired about a possible open enrollment for Delta Dental. Richard reported the Systems Committee has not communicated any dates for a dental open enrollment at this time.

VI. Committee Sign-up – New senators are required to serve on the Elections committee. A sign-up sheet was distriubted to senators to indicate which committee they would like to participate this term.

VII. Retreat - Jewel Lindsey reported that the Staff Senate retreat will be August 12, 2004 at the Engineering Research Center. Retreat includes speakers, lunch, goal setting and the business meeting. If you would like a specific topic to be addressed please e-mail Jewel Lindsey.

VIII. Other Business
A. Kenley Haley recognized and introduced new senators. Introductions of returning senators followed.
B. Carrie Jackson announced Housing has made a decision not to proceed with the child care center project. This was due to expectation that the center would be a learning center which then drove the cost of care out of acceptable range for staff members. Open discussion followed. A suggestion that Renee Clay prepare a report with numbers for comparison with other institutions as she had done when a similar proposal was under consideration.
C. Vicky Hartwell, outgoing Finance Chair, reported current senate financial situation. Almost the entire Chemical Engineering Department has donated to fund. A challenge to all other departments was issued to meet the Chemical Engineering Department donating record.
D. Picnic committee reported that the thank-you notes had been sent.
E. Richard Ray requested a focus group of staff members to critique and make suggestions for Benefits’ communications to staff. May Beth Lohr volunteered to work on developing a 10 member focus group of U of A staff and faculty.

IX. Other Business
A. Parking and Transit: Gary Smith not present.

X. Adjournment - A motion was presented, seconded and approved to adjourn the meeting at 10:32 a.m.

Respectfully Submitted by:
Sherrie F. Robins, Recording Secretary

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Minutes
Staff Senate Meeting
Thursday, June 10, 2004
OLD MAIN 523

I. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley

Members Present: Janet Bowlin, Tay Sha Carter, Renee Clay, Tammie Edrington, Patricia Edwards, Candy Erbe, Tommi Featherston, Gerald Golden, Kenley Haley, Vicky Hartwell, Carrie Jackson, Carol Jetton, Jewel Lindsey, Mary Beth Lohr, Bruce McNully, Robert Moler, Jonathan Nelson, Bonnie Swayze, Barbara Taylor, Joe Terry, Eric Vaught and Susan Yell.
Members Absent: Donnie Blagg, Nancy Fondren, Carla Gray, Kim Harter, Lioneld Jordan, Eric Linson, Scott Mattke, Susan Rausch, Heather Sprandel and Shelley Wilmoth.

II. A motion was presented, seconded, and approved to adopt the agenda as presented.

III. A motion was presented, seconded, and approved to adopt the May 13, 2004 minutes as presented.

IV. Scholarships & Awards - Candy Erbe presented scholarships to this year’s staff members. Bob Smith, Provost and Vice Chancellor for Academic Affairs said a few words following the awarding of the scholarships. He congratulated the recipients and indicated his appreciation for the Staff Senate for celebrating the pursuit of education and embracing leadership, intelligence and courage.

This year’s winners of the Staff Scholarships are: Dianna Baer, Jessica Gerdsen, Sheila Nance, Sloan Robocker, Carolyn Sohn and Heather Stowers.

V. Housing - Carrie Jackson announced the opportunity for staff to volunteer for Move-In Day. This year Move-In Day will be August 19th and is an occasion for staff members to interact with incoming students and their families. Renee Clay recalled that her department participated last year and had a wonderful experience. Please share with your departments about volunteering. Volunteer for as little as an hour or more. Physical lifting is not required; meals and a volunteer t-shirt will be provided. Applications to volunteer are available on the website.

VI. Graham Gillis - UA System Fringe Benefit Manager – Mr. Gillis discussed the increase in premiums and offered an overview of how U of A came to the rate increase, how the decision was made and a forecast for the future. Questions and discussion followed and it was decided that information would be gathered to determine the percentage of an employee’s paycheck used for insurance, parking and other expenses incurred by U of A staff.

VII. Announcements - Barbara Taylor

A. Gov. Mike Huckabee has announced that state government offices will remain open Friday the day has been proclaimed a national day of mourning in memory of former President Reagan. Staff may use annual leave if approved in advance by their supervisors.
B. On July 1st a 2.7% pay increases go into affect for classified staff.

VIII. Committee Reports
A. Standing Committee
A. Communications - New Senate to readdress communications. Website is on the schedule.
B. Elections - Jewel Lindsey reported the finalized election results. The Chair, Vice Chair, Secretary and Finance Committee elections will take place in July. New Senator Orientation will be 8:30 to 10:30 a.m. Tuesday, June 29th in the Arkansas Union. Committee chairs will need to attend and provide the new senators with an overview of their committee.
C. Scholarships & Awards - Candy Erbe thanked the committee members for their work in selecting this year’s scholarship recipients.
D. Finance –Vicky Hartwell was not present. The Finance Committee will meet before July to request budgeting from Dr. Pederson’s office. Financially this year was good. Questions concerning the unaccounted bookstore funds have been resolved. The charge was the result of a P.O. number mix up. The funds have been restored.
E. Parking & Transit - Barbara Yule has resigned. No report presented.
F. Safety – Joe Terry. No activity for the committee was reported.
G. Employee of the Quarter- Susan Yell. No activity for the committee was reported.
H. Legislative - Bonnie Swayze. No activity for the committee was reported.
I. Internal Affairs – Lioneld Jordan not present. Renee Clay presented the “Staff Senate Resolution Addressing the Potential Increase in Employee Tuition.” Discussion followed and it was decided to bring the resolution back to the table in July and add stronger recommendations and statements presenting a defensible argument for Dr. Pederson.

B. Ad Hoc Committees
A. Fringe Benefits - Discussed in detail during and after Graham Gillis’s presentation.
B. By-Laws – Candy Erbe had to leave the meeting early. No activity for the committee was reported.
C. Picnic - Bruce McNully, Joe Terry and Eric Vaught. This year’s picnic a success-approximately 700 people attended and were served 1200 hotdogs. 657 tickets were counted. The volunteers were in short supply and trouble with the coke machine was reported.
1) Thank you notes need to be sent.
2) Next year participation for the senators should be required. Letter from Dr. Pederson’s office to the supervisor of each senator in reference to the day needed for the staff picnic.
3) More donations needed from community members. These are tax write-offs, so most are eager to participate.
4) Move picnic date to avoid conflict with Wal-Mart meeting and Memorial holiday.

IX. Other Business
A. Parking and Transit - Gary Smith

X. Adjournment – A motion was presented, seconded and approved to adjourn the meeting at 12:00.

Respectfully Submitted by:
Sherrie F. Robins, Recording Secretary

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Minutes
Staff Senate Meeting
Thursday, May 13, 2004
OLD MAIN 523

I. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley

Members Present: Janet Bowlin, Renee Clay, Tammie Edrington, Patricia Edwards, Candy Erbe, Tommi Featherston, Gerald Golden, Kenley Haley, Kim Harter, Vicky Hartwell, Carrie Jackson, Lioneld Jordan, Jewel Lindsey, Eric Linson, Mary Beth Lohr, Bruce McNully, Heather Sprandel, Bonnie Swayze, Joe Terry, Eric Vaught, Shelley Wilmoth and Susan Yell
Members Absent: Rodney Hughes, Susan Huskey, Susan Rausch, Barbara Taylor and Barbara Yule.

II. A motion was presented, seconded, and approved to adopt the agenda as changed. Richard Ray of Human Resources to present New Business concerning Insurance Premiums following the Employee of the Quarter Recognition.

III. A motion was presented, seconded, and approved to adopt the April 8, 2004 minutes as presented.

IV. Employee of the Quarter Recognition – Kenley Haley presented the awards to the following employees for the quarter:
Professional/Nonfaculty - Julie Goldman, Program Coordinator, Center for Continuing Education; Secretarial/Clerical - Susan Moore, Secretary II, Athletics; Technical/Paraprofessional - Susan Yell, Administrative Assistant II, Department of Economics and International Business Studies and Skilled Crafts/Service/Maintenance - Robert Ward, Custodial Worker II, Physical Plant.

V. New Business, Insurance Premiums -Richard Ray of the Human Resources Benefits office presented information concerning the 12% increase for insurance premiums due to take effect July 2004. Question and discussion followed the presentation. Follow up by Lioneld Jordan – Suggesting that the Senate should speak up for low wage employees. The insurance increase makes health coverage unattainable for many of these employees.

VI. Community Service Awards – Candy Erbe presented the 1st Community Service Award to Lioneld Jordan.

VII. Committee Reports
A. Standing Committee
A. Communications - Susan Huskey absent. Jewel Lindsey reported that volunteers had been found to update the website.
B. Elections
a. Jewel Lindsey reported the finalized elections results. The following new senators are: Finance & Administration - Bruce, McNully, Donnie Blagg and Scott Mattke; Academic Affairs - Nancy Fondren and Tay Sha Carter; Student Affairs – Carla Gray; Chancellor – Kim Harter and Eric Linson; Advancement – None; At-Large – Carrie Jackson.
b. Nominations for officers are required by the end of May. The following positions are open: Chair, Vice Chair, Secretary and Finance Committee. Motions were made to nominate current position holders to another term. The nominations were seconded. By-laws require that new positions be elected in July. Additional nominations may be e-mailed to Chair for presentation in June.
C. Scholarships & Awards - Candy Erbe introduced the proposal for a new Outstanding Team Award. The motion was presented, seconded and approved to accept the proposal as written. A following motion presented, seconded and approved to submit proposal to Dr. Pederson.
D. Finance –Vicky Hartwell presented the Finance Report. An unaccounted $552.02 charge to Bookstore PO was discussed.
E. Parking & Transit - Barbara Yule was not present to report.
F. Safety – Joe Terry not present to report. It was noted that the committee has not met and a discussion followed about the questionable red-light at Maple & Stadium, unmarked three-way stop at Maple & Razorback, and lack of sidewalk between Barnhill and Bev Lewis Center.
G. Employee of the Quarter - Susan Yell reported that there are several nominations and urged the Senate to continue to get the word out encouraging employees to nominate their co-workers.
H. Legislative - Bonnie Swayze reported that the committee has not met but will send an e-mail to familiarize the senators of the Federal Level Overtime Law.
I. Internal Affairs - Lioneld Jordan reported the committee met to discuss sick leave and that they anticipate more movement in the legislative season next year. Also reported that the problem at the Stadium intersection is on the Street Committee Agenda and will be discussed at the city level.

B. Ad Hoc Committees
A. Fringe Benefits - Information presented during Richard Ray’s presentation.
B. By-Laws – Candy Erbe presented a proposal to amend the By-Laws Section D. Responsibilities of Voting Members. The change requires that after three absences the senator will be notified by the Chair and an Executive Meeting Review to determine if the senator will be allowed to continue or relinquish their seat. The senator may appeal to the entire senate. Opened to discussion. Lioneld Jordan offered an amendment to the proposed change to include a warning to the senator at two absences. The motion was presented, seconded, and approved to adopt amendment presented. A following motion was presented, seconded and approved to accept the document as amended.
C. Picnic - An update on supplies for the picnic. Also reported the media (TV and Radio) will be present, and the Picnic will be posted to the Daily Headlines. A sign-up sheet was distributed.

VIII. New Business

A. Insurance Premiums

B. Employee Tuition - Kenley Haley introduced that a possible tuition increase for employees was being considered. The proposal initiated by UALR includes a 10% increase and may or may not include the fees. A letter written by the Senate Executive Committee to Dr. Pederson was read aloud and question and discussion followed. A list of Board of Trustees was provided to the senators and individual contact to the Board of Directors was encouraged if needed. Overwhelming support not to support the employee tuition increase was expressed and possible courses of action where discussed.

C. Spring Break - The Provost voted to move Spring Break to coincide with the public school schedule for 2005.

D. Wal-Mart Stock Holders Meeting - Letter from Human Resources outlining the proclamation from Governor Huckabee for the University to flex employee’s hours the week of the meeting, allowing them to stay home on Friday, June 4, if that is workable for their departments. Questions and discussion followed the reading of the letter and concerns about ability to flex hours in three days and the lack of parking that will be available were voiced.

IX. Other Business
A. Announcements - Barbara Taylor not present.
B. Parking and Transit - Gary Smith not present.

X. Adjournment – A motion was presented, seconded and approved to adjourn the meeting at 11: 36.

Respectfully Submitted by:
Sherrie F. Robins, Recording Secretary

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Minutes
Staff Senate Meeting
Thursday, April 8, 2004
OLD MAIN 523

1. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley.

Members Present: Janet Bowlin, Renee Clay, Patricia Edwards, Candy Erbe, Tommi Featherston, Kenley Haley, Vicky Hartwell, Rodney Hughes, Carrie Jackson, Lioneld Jordan, Jewel Lindsey, Mary Beth Lohr, Bruce McNully, Susan Rausch, Heather Sprandel, Barbara Taylor, Joe Terry, Eric Vaught, Shelley Wilmoth, Susan Yell and Barbara Yule.
Members Absent: Carla Coker, Tammie Edrington, Gerald Golden, Susan Huskey, Nima Khamooshi and Bonnie Swayze.

II. A motion was presented, seconded, and approved to adopt the agenda as written.

III. The minutes from March 11, 2004 were reviewed. There was a motion presented and seconded to approve the minutes as amended.

IV. Speakers: Dr. Collis Geren, Shannon Davis, and Jeannine Durdik. The topics “conflicts of interest & commitment policy” were discussed with handouts provided. Specific examples were mentioned to explain policies. A question and answer session followed.

V. Committee Reports
A. Standing Committees
1. Communications – Susan Huskey, not present; Vicky Hartwell stated that the committee is working on the Web page.
2. Elections – Jewel Lindsey, the Staff Senate nomination results were distributed. The next meeting is scheduled for Wednesday, April 14th, in room 301. Jewel reminded the members present that three officer positions will be open: chair, vice chair, and secretary.
3. Scholarships and Awards – Candy Erby, stated that there are 4 community service nominations. The deadline for scholarship applications is May 3rd and funding is good for this year. Qualifying factors were discussed.
4. Finance – Vicky Hartwell, reported $618.24 is left according to the financial report distributed. Other expenses anticipated are an election item and picnic expenses.
5. Parking and Transit – Barbara Yule, the committee did meet. Future meetings will be monthly on a regular basis. Gary Smith will meet with the committee on April 2nd. She reminded the members that the Wal-Mart affiliates will be on campus June 2nd and this provides an opportunity for UA employees to act as “good will” ambassadors. She also mentioned that the Lot 56 transit bus to and from the southwest area of campus is being received well.
6. Safety – Joe Terry, no report. Dr. Taylor mentioned an incident creating a potential accident involving Jim Wells as he was crossing with the light at Stadium Drive and Maple. Discussion followed over concerns at other intersections.
7. Employee of the Quarter – Susan Yell, the next meeting is scheduled for April 21st.
8. Legislative – Bonnie Swayze, no report.
9. Internal Affairs – Lioneld Jordan, no meeting. Lioneld did meet with legislators on the topic of sick leave payout.

B. Ad Hoc Committees
1. Fringe Benefits – Bonnie Swayze, Janet Bowlin stated that the insurance premium increase issues and questions have not been settled. Dr. Taylor stated that a 10% increase is likely. Dr. Taylor mentioned that there will be a cost-of-living raise for classified employees and possibly merit raises for nonclassified. However, the projection for 2006 is not good.
2. By-Laws – Candy Erbe, proposed by-law revision handout concerning the responsibilities of voting members was provided. Motion entertained, moved, and seconded. The motion will be voted on at the next Staff Senate meeting.
3. Picnic - Bruce McNully, Joe Terry, & Eric Vaught, the date is set for May 28th and will be located in the South End Zone Food Court area of Don W. Reynolds Stadium. From 10:00 – 1:30. Set up will begin at 8:00 and Gates 1 & 16 will be open. Items mentioned: the food details are still being worked on, volunteers are needed, a list is available of vendors for door prizes, and entertainment will not be provided this year due to lack of interest in the past.

VI. Old Business
A. EDoc concerns – Dr. Barbara Taylor, summarized the discussion from the previous meeting.

VII. Other Business
A. Announcements – Dr. Barbara Taylor, mentioned the Supervisor Development Program that is currently ongoing.
B. Gary Smith – Parking & Transit, general parking issues were discussed. Permit increases have been approved. Fines for parking violations have increased. Parking area restructuring will be required due to construction. The construction on the south parking deck continues.

IX. Adjournment – The meeting was adjourned at 11:00 a.m.

Respectfully submitted by Jim Wells

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Minutes
Staff Senate Meeting
Thursday, March 11, 2004
OLD MAIN 523

1. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley. Kenley announced that Bonnie Powell, Kelly Anglen, and Robin Moore had resigned from the Staff Senate. Replacements for these members are Mary Beth Lohr, Tammie Edrington, and Gerald Golden.

Members Present: Janet Bowlin, Renee Clay, Tammie Edrington, Candy Erbe, Tommi Featherston, Gerald Golden, Kenley Haley, Rodney Hughes, Susan Huskey, Carrie Jackson, Nima Khamooshi, Jewel Lindsey, Mary Beth Lohr, Bruce McNully, Susan Rausch, Bonnie Swayze, Barbara Taylor, Joe Terry, Eric Vaught, Shelly Wilmoth, Susan Yell and Barbara Yule.
Members Absent: Carla Coker, Patricia Edwards, Vicky Hartwell, Lioneld Jordan and Heather Sprandel.

II. A motion was presented, seconded, and approved to adopt the agenda as written.

III. The minutes from February 12, 2004 were reviewed. There was a motion presented and seconded to approve the minutes as written.

IV. Graduate Recognition: Candy Erbe presented the list of recent graduates (August – December 2003) and acknowledged those who were present with certificates. Jewel Lindsey took pictures of the recipients and their supervisors and co-workers who were present.

V. Guest Speaker: Dr. Don Pederson provided a detailed report on the financial situation facing the funding of higher education in Arkansas specifically those for the University of Arkansas. His report included handouts detailing the Arkansas legislature’s information concerning funding priorities and forecasts for state funding. Act 108 (funding for education) was discussed, as well as possible salary increases, tuition increases, and higher costs for parking permits and health insurance coverage.

VI. Committee Reports
A. Standing Committees
1. Communications – Susan Huskey, the Newsletter was discussed; may use alternative means for information such as Daily Headlines. Suggestion was made that departmental communication may be an option or that flyers might be more effective.
2. Elections – Jewel Lindsey, the nomination ballots for Staff Senate are ready and a meeting on April 15th in ARKU 301 is scheduled to label and mail the ballots. The nominating process was discussed.
3. Scholarships and Awards – Candy Erby, no applications for the community service awards, the deadline is March 31. The applications can be accessed via the Website.
4. Finance – Vicky Hartwell, was not present.
5. Parking and Transit – Barbara Yule, has accepted the responsibility for this committee.
6. Safety – Joe Terry, no meeting.
7. Employee of the Quarter – Susan Yell, the deadline for nominations is April 15, 2004.
8. Legislative – Bonnie Swayze, committee did not meet. Bonnie mentioned that due to term limits 35 vacancies will occur in the Arkansas Legislature this year, several in Northwest Arkansas. Her concern is that the new members will be unaware of how State employees are affected by funding issues. A Legislative Council meeting is scheduled at the Alumni Center on April 16th.
9. Internal Affairs – Lioneld Jordan, was not present due to illness. Bruce McNully reported that items discussed in the meeting were sick leave buyouts and cost of living raises.

B. Ad Hoc Committees
1. Fringe Benefits – Bonnie Swayze, deferred to Janet Bowlin who shared that a QualChoice satisfaction survey of questions concerning fringe benefits was to be created and paid for by the Systems Office.
2. By-Laws – Candy Erbe, revision to be looked at and will report next month.
3. Picnic - the picnic is planned for May 28th or 29th. Kelly Anglen was the chair person, the Executive Committee met and will search for a replacement. Joe Terry, Bruce McNully and Eric Vaught offered to help.

VII. New Business
A. EDoc concerns – Dr. Barbara Taylor, stated that the University pays for EDoc.com and addressed questions concerning the cost effectiveness to the University and employees. A program analysis will be done in the future to determine if the program is profitable/beneficial after the program has been in effect for a bit longer.

VIII. Other Business
A. Announcements – Dr. Barbara Taylor
- Systems Benefit Committee met with vendors and discussed issues about benefits.
- Section 125, Cafeteria Plan – changes made to get quicker turn around for actions.
- QualChoice – issues are being addressed; premium increase data has been provided to Dr. Pederson.
- Changes in Employment and Training Development – Debbie McLoud is now responsible for the upcoming Supervisor Development Program (SDP) beginning March 23rd. Jim Wells is now the Staff Development Specialist II and will be working closely with Debbie to develop and implement the training programs at the University.
B. Gary Smith – Parking & Transit, general parking issues were discussed. The construction on the south parking deck continues. Projection is that 500 spaces will be opened in December with 1,600 added in April. Bus schedules and routes were also mentioned with a new stop at Fine Arts.

IX. Adjournment – The meeting was adjourned at 11:42 a.m.

Respectfully submitted by Jim Wells

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Minutes
Staff Senate Meeting
Thursday, February 12, 2004
OLD MAIN 523

1. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair Kenley Haley.

Members Present: Janet Bowlin, Renee Clay, Candy Erbe, Tommi Featherston, Kenley Haley, Vicky Hartwell, Rodney Hughes, Susan Huskey, Carrie Jackson, Lioneld Jordan, Jewel Lindsey, Bruce McNully, Bonnie Powell, Susan Rausch, Heather Sprandel, Bonnie Swayze, Barbara Taylor, Joe Terry, Eric Vaught, Shelley Wilmoth, Susan Yell and Barbara Yule.
Members Absent: Kelly Anglen, Carla Coker, Patricia Edwards, Gerald Golden and Robyn Moore.

II. A motion was presented, seconded, and approved to adopt the agenda as written.

III. The minutes from November 13, 2003 were reviewed. The Members Present and Members Absent will be amended at a later date. There was a motion presented and seconded to approve the minutes as written. The minutes from January 8, 2004 were presented. A motion was made and seconded to approve the minutes as written.

IV. EOQ Recognition:
The Employee of the Quarter, Fiscal Year 2003- 2004, 1st Quarter were recognized:

Category I, Professional/Non-faculty: Terri Yeakley, Assistant to the Dean-LAW
Category II, Secretarial/Clerical: Barbara Latorre, Mail Officer-Mailing Services
Category III, Technical/Paraprofessional: Suz Wall Smith, Administrative Assistant II, ARSC, (Ms. Smith is a former Staff Senator)
Category IV, Crafts/Service Maintenance: Joe Terry, Coordinator of Housekeeping, PHPL, (Mr. Terry is a current Staff Senator)

The Employee of the Quarter, Fiscal Year 2003- 2004, 2nd Quarter were recognized:

Category I, Professional/Non-faculty: Betty Sharp, Planned Giving Manager, University Development
Category II, Secretarial/Clerical: Virginia King, Secretary II, Civil Engineering
Category III, Technical/Paraprofessional: Susan McCranie, Administrative Assistant II, Poultry Science
Category IV, Crafts/Service Maintenance: Jason Pifer, Journeyman Painter, PHPL
Jewel Lindsey took pictures of the recipients and their supervisors and coworkers.

V. Guest Speaker: Pamela Laborn, Project/Program Specialist, Computing Services. The topic of discussion was “Computer Security Policy”. Due to the recent Legislative privacy laws being enacted, a privacy policy has been implemented with the intent of providing protection on the Web and legal documentation. However, accounts are not completely private (E-mails can be accessed and read, E-mail messages can be sent accidentally, etc.). This information can be accessed via the Web at www.uark.edu/compserv.

VI. Committee Reports
A. Standing Committees
1. Communications – Susan Huskey, the committee did not meet.
2. Elections – Jewel Lindsey, handout concerning the election process report provided; there was discussion concerning filling upcoming positions that will be expiring and the appropriate ratios of 1 senator per 100 staff members. Questions and suggestions were made and further investigations into the matter will be done. Ballots will be mailed March 15, 2004. Lioneld Jordan stated that he will not continue with the Staff Senate when his term expires. Carrie Jackson, currently filling in for an expired term, plans to run at-large.
3. Scholarships and Awards – Candy Erby, will promote scholarships next month; to date there have been little response concerning Community Service Awards, the deadline is March 31.
4. Finance – Vicky Hartwell (Amy Bell’s replacement), reports distributed disclosing a balance of $860.17 left for the year and $2,400 in the scholarship fund.
5. Parking and Transit - Bonnie Powell, two articles were given with information on potential parking and permit fee changes; considerable discussion concerning employees’ responsibilities to cover expenses due to construction delays, etc.
6. Safety – Joe Terry, several issues addressed including plans for informing the University campus on how to make everyone more aware of the need for pedestrian safety.
7. Employee of the Quarter – Susan Yell, Kenley Haley noted the large number of nominations. Thank yous were sent to those who sent in nominations; a list of all who were nominated will be sent at the end of the year.
8. Legislative – Bonnie Swayze, much discussion on who should bear responsibility of solving the statewide financial problems; Bonnie stated that the attitude in other areas of Arkansas is that NW Arkansas is the wealthiest and therefore should have more of the burden. She noted that everyone should express their concerns especially during this election year. “Cuts” are inevitable.
9. Internal Affairs – Lioneld Jordan, did not meet. Next meeting was set for March 8, 2005 at 4:15 p.m. Discussion concerning the poverty level versus the average wages earned in NWA. 44% of Fayetteville families earn below the poverty level, $16,000. The projections for a family of 4’s income was between $34 and $38,000 according to a national group. There was more discussion on how University employees will be able to meet the proposed increases in health coverage, parking, etc. Dr. Taylor stated that the current minimum wage annual salary is $12,792. Lioneld suggested that if the cost of living increase does not occur then the health coverage increases should be covered by the University.

B. Ad Hoc Committees
1. Fringe Benefits – Bonnie Swayze, in a meeting with Dr. Don Pederson it was revealed that the issue of health insurance increases to be covered or not continues to be unresolved. Reports reveal that 10% more is being spent than taken in with premiums.
2. By-Laws – Candy Erbe, plans to meet soon. A list of Summer 2004 and Fall 2004 scholarship candidates will be available later.
3. Picnic - the picnic is planned for the end of May.

VII. New Business
A. Parking Appeals Committee Vacancy - an opening on the Board exists.

VIII. Other Business
A. Announcements – Dr. Barbara Taylor, no announcements.
B. Steve Gahagans – University Police, mentioned the concerns about possible criminal activity and the recent deaths at the University. Computer hackers were also discussed. On the positive side: several officers attended crime mapping classes (accident intersections & how to monitor & make adjustments). The department is in the process of identifying weaknesses within the system; there is ongoing training; Emergency phones are in the parking deck; and, fraternity houses are now more easily monitored.
C. Gary Smith – Parking & Transit, the increase in parking/permit fees was discussed. The south parking deck continues with construction with delays. Projection is that 500 spaces will be opened in December with 1,600 added in April. Other areas around the campus will see the loss of available spaces; however, additional lots will be added. The possibility of having all students park “off-campus” was brought up. Gary did mention that approximately 70% of the students are gone from the campus by noon (especially non-residents). Bus schedules and routes were also mentioned.
D. Attendance Issue – After a brief discussion as to missed Staff Senate meetings, there was a vote to have Bruce McNully and Shelley Wilmoth continue as Staff Senate members. A recommendation was made that there be an Agenda item to the Executive Committee and they would make a recommendation to the Senate body.

IX. Adjournment – The meeting was adjourned at 11:35 a.m.

Respectfully submitted by Jim Wells

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Minutes
Staff Senate Meeting
Thursday, January 8, 2004
OLD MAIN 523

1. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley.

Members Present
Members Absent

II. A motion was presented, seconded, and approved to adopt the agenda as written. Kenley Haley introduced Carrie Jackson, Assistant Director of Housing as thenewest addition to the Staff Senate.

III. There were no minutes available for the November meeting. These will be presented at the February 2004 meeting. There was a motion presented and seconded to approve the December 2003 minutes as written.

IV. Committee Reports

A. Standing Committees
1. Communications – Susan Huskey, the committee did not meet.
A newsletter for next month is in progress at this time.
2. Elections – Jewell Lindsey, no report; meeting next month.
3. Scholarships and Awards – Candy Erby, did not meet; applications for scholarship and community service awards are
available.
4. Finance – Amy Bell, was not present.
5. Parking and Transit - Bonnie Powell, was not present; the committee did not meet.
6. Safety – Joe Terry, no report at the present time; the committee will meet later in the month.
7. Employee of the Quarter – Susan Yell, Susan and Kenley will share this responsibility; Susan placed the nominations on Daily Headlines and received 63 responses the first day.
8. Legislative – Bonnie Swayze, did not meet.
9. Internal Affairs – Lioneld Jordan, committee did not meet; next meeting scheduled for February 2, 2004 at 4:15 p.m.

B. Ad Hoc Committees
1. Fringe Benefits – Bonnie Swayze, no report. Dr. Barbara Taylor informed the members that an increase in insurance
premiums seems likely on July 1st.
2. By-Laws – Candy Erbe, no report.

VI. Other Business – Barbara Taylor, any changes to personal information should be done to assure the receiving of W-2’s in a proper fashion. Further discussion on insurance premium rate increases and other existing proposals was discussed. Dr. Taylor also mentioned that stop payment fees for lost payroll checks will now be $25. This should be another incentive to sign up for direct deposit.

VII. Adjournment – The meeting was adjourned at 9:50 a.m.

Respectfully submitted by Jim Wells

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Minutes
Staff Senate Meeting
Thursday, December 11, 2003
OLD MAIN 523

1. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley.

Members Present: Jewel Lindsey, Bonnie Swayze, Eric Vaught, Vicky Hartwell, Carla Coker, Shelley Wilmoth, Candy Erbe, Rodney Hughes, Susan Rausch, Bonnie Powell, Joe Terry, Tommi Featherston, Susan Yell, Patricia Edwards, Susan Huskey, Lioneld Jordan, Barbara Yule, Kenley Haley, Robyn Moore, David Savage, Renee Clay, Heather Sprandel, Bruce McNully
Members Absent: Amy Bell, Janet Bowlin, Christine Parks, Kelly Anglen, Carrie Whitmer

II. A motion was presented, seconded, and approved to adopt the agenda as written.

III. There were no minutes available for the November meeting. These will be presented at the January 2004 meeting.

IV. Guest Speaker: The guest speaker did not make the meeting.

V. Committee Reports
A. Standing Committees
1. Communications – Susan Huskey, the committee did not meet. The Executive Committee meeting was rescheduled for January 5.
2. Elections – Jewell Lindsey, no report.
3. Scholarships and Awards – Candy Erby, mentioned applications for scholarship awards.
4. Finance – Amy Bell, Kenley distributed the report in Amy’s absence. Kenley discussed certain expenditures that she had authorized for brochure printing.
5. Parking and Transit - Bonnie Powell, committee didn’t meet.
6. Safety – Joe Terry, no report.
7. Employee of the Quarter – Christine Parks, no report.
8. Legislative – Bonnie Swayze, distributed a Medicare bill information handout for review and general information. There was emphasis placed on the impact of drug information changes.
9. Internal Affairs – Lioneld Jordan, met Monday, December 6 and will report in January (general response to the abbreviated report
was “Wow!”).

B. Ad Hoc Committees
1. Fringe Benefits – Bonnie Swayze, a “Health Plan Comparison Sheet” was handed out.
2. By-Laws – Candy Erbe, no report.

VI. Other Business – Barbara Taylor, made reference to enrollment and changes to Cafeteria plans are due by December 12th. Also, any changes to personal information should be done to assure the receiving of W-2’s in a proper fashion. There were questions concerning physician referrals which Dr. Taylor deferred them to Richard Ray in Human Resources, Benefits. Mr. Manny Sepulveda, Library Academic Tech I in the Mullins Library was introduced to the group as a visitor for the meeting.

VII. Adjournment – The meeting was adjourned at 10:05 a.m.

Respectfully submitted by Jim Wells

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Minutes
Staff Senate Meeting
Thursday, November 13, 2003
OLD MAIN 523

1. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley.

Members Present: Amy Bell, Janet Bowlin,Carla Coker,Pat Edwards,Tommi Featherston,Vicky Hartwell, Robyn Moore,Heather Sprandel,Eric Vaught,Susan Yell,Bonnie Powell,Kenley Haley,Christine Parks,Bonnie Swayze,Kelly Anglen,Candy Erbe,Carrie Whitmer,Barbara Taylor,Lioneld Jordan,David Savage,Joe Terry,Jewel Lindsey,Susan Rausch,Shelley Wilmoth
Members Absent: Renee Clay,Susan Huskey,Rodney Hughes,Bruce McNully,Barbara Yule.

II. A motion was presented, seconded, and approved to adopt the agenda as written.

III. There was a motion presented and seconded to approve the October 2003 minutes as written.

IV. Richard Ray with benefits reviewed the upcoming changes in the University health plan. Questions were answered and handout were available.

V. Committee Reports
A. Standing Committees
1. Communications – Susan Huskey, the committee did not meet.
2. Elections – Jewel Lindsey, no report.
3. Scholarships and Awards – Candy Erby, proposed changes – will sit on for 30 days. The second reading was passed. The motion was presented to accept proposal by Amy Bell and seconded by Jewel Lindsey. Passed
4. Finance – Amy Bell, reported that money needed to be spent before the year end.
5. Parking and Transit - Bonnie Powell, did not meet. Passed out parking resolution. Bonnie Powell made motion to accept. Issue passed by vote. Express bus for WCOB,KIMP,REYN will be coming soon.
6. Safety – Joe Terry, crosswalks on Stadium Drive and Maple were addressed..Checking on ways to inform campus community.
7. Employee of the Quarter – Susan Yell, deadline was Oct.15th. Noted that EOQ info was on Staff Senate Website.
8. Legislative – Bonnie Swayze, did not meet.
9. Internal Affairs – Lioneld Jordan, still studying sick leave.

B. Ad Hoc Committees
1. Fringe Benefits – Bonnie Swayze, System Comm. Will meet Dec.9th.
2. By-Laws – Candy Erbe, no report.

VI. Other Business – Bonnie Swayze and Kenley Haley met with Dr.Pederson. Notice of Overtime in December was denied to College of Agri. Dr.Pederson was sympathetic, but noted that Agri reported to the VP of Agri in Little Rock. Suggestion of talking with Dean Weidemann. Discusion of raises.

VII. Attendance Issue

VIII. Adjournment – The meeting was adjourned at 9:50 a.m.

Respectfully submitted by Kelly Anglen

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Minutes
Staff Senate Meeting
Thursday, October 9, 2003

I. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley.

Members Present: Kelly Anglen, Vicky Hartwell, Rodney Hughes, Tommi Featherston, Patricia Edwards, Janet Bowlin, Bonnie Powell, Bonnie Swayze, Susan Huskey, Susan Yell, Carla Coker, Lioneld Jordan, Barbara Taylor, Carrie Whitmer, Eric Vaught, Joe Terry, Candy Erbe, Kenley Haley, David Savage, Amy Bell, Robyn Moore, Barbara Yule, Bruce McNully
Members Absent: Christine Parks, Renee Clay, Heather Sprandel, Jewel Lindsey, Susan Rausch, Shelley Wilmoth

II. A motion was presented, seconded, and approved to adopt the agenda as written.

III. After recommending several changes a motion was presented, seconded, and approved to adopt the September 11, 2003 minutes as revised.

IV. UAPD Officer - Major Steve Gahagans, HE Public Safety Commander III, and Captain Kathy O’Kelley, Public Safety Commander III, were present to answer questions and concerns in the areas of parking and safety on campus.

V. Committee Reports
A. Standing Committees
1. Communications – Susan Huskey stated the committee did meet.
Several items were mentioned: discussion of first newsletter, upcoming health fair November 19th and the need for volunteers to help, a “food drive” brochure is in the works, and the web site is being updated.
2. Elections, Jewel Lindsey – Committee did not meet.
3. Scholarships and Awards, Candy Erbe – General discussion.
4. Finance, Amy Bell – Amy Bell handed out the finance report. There were no questions or discussion.
5. Parking and Transit, Bonnie Powell – several topics were discussed in reference to parking issues:
- Parking resolution distributed and discussion to follow at next meeting.
- CNN Student News handout passed out with parking issues on other campuses.
- Dr. Taylor mentioned that at the Employee Service Awards Banquet, Sen. David Pryor made a comment in his talk that the “parking problem” was the #1 issue on campus 50 years ago.
- After considerable discussion it was determined that the “express bus” is a general priority to insure a shorter transportation time from certain parking lots to other areas on campus (such as lot 56). It was noted that 800 spaces are not being used during busy times due to the fact that they are so far removed.
- With reference to a resolution mention at the last Staff Senate meeting to host “open parking forums” across campus to concentrate on specific areas and needs, the suggestion was made that there only be one forum.
6. Safety, Joe Terry – Committee did not meet.
7. Employee of the Quarter, Christine Parks – Christine Parks Saenz was not present. The winners are posted on the web.
8. Legislative, Bonnie Swayze – The meeting on September 15, 2003 was with Richard Hudson. “No new bad news, not necessarily any good news.” Not optimistic about raises in January, but they are still a possibility. Bonnie & Kenley received a wealth of information at an educational meeting in Hot Springs (how to fund colleges and universities; lawsuits inevitable; pros and cons to how the state operates; legislators, lawyers, and educators were present; 1st Annual Strategic Policy Forum).
9. Internal Affairs, Lioneld Jordan – The meeting is scheduled for October 13, 2003 at 4:15 p.m. Lioneld mentioned that the city of Fayetteville is $678,000 in the red and that millage rates are to increase. The recent increase in sales tax revenue has helped. He noted that the city spends $378 per citizen (fire, police, health, etc.) and receives only $257 per citizen back in taxes, etc.

B. Ad Hoc Committees
1. Fringe Benefits, Bonnie Swayze – Items mentioned at the Systems Fringe Benefits meeting included CIAA-CREF restructuring information. Insurance plan number of options, referral process under scrutiny, cafeteria administrators will be changed at the first of the year, a debit card for health insurance mentioned, and pet insurance is a possibility.
2. By-Laws, Candy Erbe – The committee did not meet.

VI. Other Business
A. Parking, Gary Smith - Mr. Smith reported that the Garland project should be completed by Thanksgiving; several new parking lots are under construction; 200 spaces to be lost with the ground breaking of two new buildings; new deck should open on April 5, 2004; express bus discussed; purchase of additional buses mentioned; lot 56 received much discussion; sky bridges from new deck are being considered; and, the difference in the cost of off campus students and faculty staff for parking permits was argued.
B. Announcements, Dr. Barbara Taylor – Dr. Taylor thanked staff senators for attending the Employee Service Awards Banquet and to Kenley Haley for recognizing the Staff service awards at the banquet. Staff handbooks are nearly ready for distribution. They are very expensive to print in the current format and solutions to lower the costs are being considered.

VII. Adjournment – The meeting adjourned at 11:10 a.m.

Respectfully submitted by Jim Wells

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Minutes
Staff Senate Meeting
Thursday, September 11, 2003

I. The Staff Senate Meeting was called to order at 9:30 a.m. by Chair, Kenley Haley.

Members Present: Kelly Anglen, Vicky Hartwell, Shelley Wilmoth, Rodney Hughes, Tommi Featherston, Patricia Edwards, Janet Bowlin, Bonnie Powell, Bonnie Swayze, Susan Huskey, Susan Yell, Carla Coker, Lioneld Jordan, Renee Clay, Heather Sprandel, Barbara Taylor, Carrie Whitmer, , Jewel Lindsey, Eric Vaught, Susan Rausch, Joe Terry, Candy Erbe, Kenley Haley, David Savage, Amy Bell, Robyn Moore, Barbara Yule
Members Absent: Christine Parks, Bruce McNully

II. A motion was presented, seconded, and approved to adopt the agenda as written.

III. A motion was presented, seconded, and approved to adopt the August 8, 2003 minutes as revised.

IV. Employees of the Quarter/Employee of the year recognition – Christine Parks was unable to attend the meeting…no recognition at this meeting.

V. Staff Graduates Recognition – University staff were recognized to the group as new graduates.

VI. Campus Safety Representative – There was no report.

VII. Committee Reports
A. Standing Committees
1. Communications – Susan Huskey stated the committee did not meet.
2. Elections, Jewel Lindsey – Committee did not meet.
3. Scholarships and Awards, Candy Erbe – The committee did not meet.
4. Finance, Amy Bell – Amy Bell handed out the finance report, fiscal year report. The rollover balances have been posted. She announced that a new camera had been purchased.
5. Parking and Transit, Bonnie Powell – several topics were discussed with parking concerns:
- The cost of the parking deck fee to be around $500/year.
- Gate at Garland & Dickson to be like that at Residence Hall.
- The Garland/Dickson Street intersection will be closed all summer.
- HOTZ Hall parking is negligible due to construction vehicles; suggestions to redirect these vehicles to help with the problem mentioned.
- A Staff Senate Parking Resolution handout was distributed with suggestions for new buildings and appropriate parking solutions to accommodate the goal of 22,500 students by 2010.
- A resolution was offered to for the Staff Senate to host “open parking forums” across campus to concentrate on specific areas and needs…there were no objections to proceed.
6. Safety, Joe Terry – Committee had several meetings. Lioneld Jordan stated the traffic lights at dangerous intersections will be functioning soon. The intersection at Stadium Drive and Maple Streets is considered extremely dangerous.
7. Employee of the Quarter, Christine Parks – Christine Parks was not present.
8. Legislative, Bonnie Swayze – There was no official meeting. There was discussion concerning the understanding of the January legislature’s ruling on cost of living raises and overtime pay for non-classified and classified employees. Dr. Barbara Taylor stated the University staff would not be affected and explained the process as opposed to the private sector.
9. Internal Affairs, Lioneld Jordan – Lioneld announced that he had been placed on the Regional Transportation Committee. He mentioned there was no crosswalk planned on Arkansas Avenue, that he would follow-up on traffic light areas, and that a food drive would begin this Fall: “With a Can We Can”.

B. Ad Hoc Committees
1. Fringe Benefits, Bonnie Swayze – Several items were mentioned for discussion. Information available as to asking EDOC specific questions concerning self or family members’ conditions and medical procedures with answers within 24 hours, accomplished via email or the telephone; supplemental benefits for health insurance enrollees; management of chronic illnesses; Cafeteria Plan, COBRA, & HIPPA issues; PCP referrals. When asked about an early retirement for the College of Agriculture, Dr. Taylor said this was not available on the Fayetteville campus.
2. By-Laws, Candy Erbe – The committee did not meet. There was a move to pass the by-laws, motion made, seconded. Dr. Taylor asked for discussion on several areas to change. Motion to amend, seconded, and was passed. Original motion as amended passed.

VIII. Old Business
A. By-Law Changes – By-Laws were amended and motion to accept passed.

IX. New Business
A. Custodial Issue – Jewel Lindsey brought up the issue of complaints concerning the custodial effectiveness. Suggestions as to reasons for lack of satisfaction in this area were fewer employees doing more work, less benefits to them, a language barrier in some cases, and a morale (attitude) that is less than positive. Will attempt to create a working environment with improvements areas of professionalism, and efficiency.work load, job performance, job
B. Stadium/game safety - Safety issues mentioned concerning establishing a simpler and more time efficient system for the flow of ticket holders through the gates of the stadium. Also, who is monitoring the many people sitting outside to watch the game on the screen? Lioneld shared his experience with not being able to take candy into the stadium that he may need for medical reasons.

X. Other Business
A. Parking, Gary Smith - Mr. Smith reported that the faculty/staff lots are nearly all complete and that the Garland Street construction will be completed soon. Due to certain circumstances the Parking Deck completion has been moved up to February 2005. Other topics were illegal parking, new clear, nonrenewable window stickers and the shortage of University bus drivers. At this time the system is five drivers short and looking for additional part time employees.
B. Announcements, Dr. Barbara Taylor – Dr. Taylor gave a progress report on the remodeling efforts ongoing in the Human Resources Department and asked for patience during this time. She asked for and answered various questions about EDOC. Dr. Taylor mentioned the Employee Awards Banquet October 6th, and invited the Staff Senate to attend.

XI. Adjournment – A motion was presented, seconded, and approved to adjourn the meeting. Meeting adjourned at 11:28.

Respectfully submitted by Jim Wells

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Minutes
Staff Senate Meeting
Thursday, August 8, 2003

I. The Staff Senate Meeting was called to order at 8:20 a.m. by Chair, Kenley Haley.

Members Present: Kelly Anglen, Vicky Hartwell, Shelley Wilmoth, Bruce McNully, Rodney Hughes, Tommi Featherston, Patricia Edwards, Janet Bowlin, Bonnie Powell, Bonnie Swayze, Susan Huskey, Susan Yell, Carla Coker, Lioneld Jordan, Renee Clay, Heather Sprandel, Barbara Taylor, Carrie Whitmer, Christine Parks, Jewel Lindsey, Eric Vaught, Susan Rausch, Joe Terry, Candy Erbe, Kenley Haley
Members Absent: Amy Bell, David Savage, Robyn Moore, Barbara Yule

II. A motion was presented, seconded, and approved to adopt the agenda.

III. A motion was presented, seconded, and approved to adopt the July 10, 2003 minutes as written.

IV. Mr. Richard Hudson, Vice Chancellor for Government Relations – gave a presentation about the upcoming legislative issues involving the State of Arkansas as well as the University of Arkansas.

V. Dr. Don Bobbitt, Dean, Fulbright College of Arts & Sciences – discussed the University Museum issue and answered questions related to the University Museum issue.VI. Mr. Gary Smith, Director, Parking and Transit – discussed parking and transit issues, and answered questions related to parking and transit.

VII. Mr. Larry Slamons, Director, U of A Police – discussed policies and procedures relating to the University Police Department and general campus safety.

VIII. Committee Reports
a. Standing Committees
1. Internal Affairs Committee, Lioneld Jordan – Lioneld Jordan handed out a copy of his committee report. The are studying the following issues: Inclement Weather policy procedural application at the Physical Plant, and Physical Plant Service Zones and their potential effects on personnel inclusive of janitorial services and shift changes.
2. Legislative Committee, Bonnie Swayze – reported that communication needs to be improved between the Staff Senate and the legislatures. All attempts would be made to accomplish improved communications.
3. Scholarships and Awards, Candy Erbe – stated that there would be a reception 30 minutes prior to the next Staff Senate meeting on September 11 in order to recognize the most recent staff to receive college degrees. Candy went on to state that these people would then be recognized at the annual employee awards banquet in October as well.
4. Communications, Susan Huskey – Committee did meet this past month. There will be changes to the website to bring it up to date and easier to navigate.
5. Finance, Amy Bell – The Staff Senate Budget Summary was handed out. We were able to carry over remaining funds from last fiscal year. This will be the only year that can happen.
6. Elections – Jewel Lindsey – Committee did not meet.
7. Safety, Joe Terry – Committee did not meet
8. Parking and Transit, Bonnie Powell – Committee did not meet.
9. Employee of the Quarter, Christine Parks – Christine stated that the Employee Service Awards Banquet will be held on Monday, October 6, 2003 in the Arkansas Union Ballroom from 6:00-8:00 p.m.

b. Ad Hoc Committees
1. By-Laws, Candy Erbe – Candy passed out the proposed bylaws changes and asked everyone to take and review in order to vote on them during the next meeting.
2. Fringe Benefits, Bonnie Swayze – nothing official to report from the campus committee, however, there may be some changes sson.
3. Picnic Committee, Kelly Anglen – Committee did not meet.

IX. Strategy session and goal setting for 2003-2004 – During the strategy and goal setting period, we broke out into small groups and developed short range, medium range, and long range goals for the Staff Senate. Each group shared their list and the list will be compiled and distributed at the September meeting.

XII. Adjournment - A motion was presented, seconded, and approved to adjourn the meeting. Meeting adjourned at 4:14.

Respectfully submitted by Kelly Anglen

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Minutes
Staff Senate Meeting
Thursday, July 10, 2003

I. The Staff Senate Meeting was called to order at 8:20 a.m. by Chair, Kenley Haley.

Members Present: Kelly Anglen, Vicky Hartwell, Shelley Wilmoth, Bruce McNully, Rodney Hughes, Tommi Featherston, Patricia Edwards, Janet Bowlin, Bonnie Powell, Bonnie Swayze, Susan Huskey, Susan Yell, Carla Coker, Lioneld Jordan, Renee Clay, Heather Sprandel, Barbara Taylor, Carrie Whitmer, Christine Parks, Jewel Lindsey, Eric Vaught, Susan Rausch, Joe Terry, Candy Erbe, Kenley Haley
Members Absent: Amy Bell, David Savage, Robyn Moore, Barbara Yule

II. A motion was presented, seconded, and approved to adopt the agenda.

III. A motion was presented, seconded, and approved to adopt the July 10, 2003 minutes as written.

IV. Mr. Richard Hudson, Vice Chancellor for Government Relations – gave a presentation about the upcoming legislative issues involving the State of Arkansas as well as the University of Arkansas.

V. Dr. Don Bobbitt, Dean, Fulbright College of Arts & Sciences – discussed the University Museum issue and answered questions related to the University Museum issue.

VI. Mr. Gary Smith, Director, Parking and Transit – discussed parking and transit issues, and answered questions related to parking and transit.

VII. Mr. Larry Slamons, Director, U of A Police – discussed policies and procedures relating to the University Police Department and general campus safety.

VIII. Committee Reports
A. Standing Committees
1. Internal Affairs Committee, Lioneld Jordan – Lioneld Jordan handed out a copy of his committee report. The are studying the following issues: Inclement Weather policy procedural application at the Physical Plant, and Physical Plant Service Zones and their potential effects on personnel inclusive of janitorial services and shift changes.
2. Legislative Committee, Bonnie Swayze – reported that communication needs to be improved between the Staff Senate and the legislatures. All attempts would be made to accomplish improved communications.
3. Scholarships and Awards, Candy Erbe – stated that there would be a reception 30 minutes prior to the next Staff Senate meeting on September 11 in order to recognize the most recent staff to receive college degrees. Candy went on to state that these people would then be recognized at the annual employee awards banquet in October as well.
4. Communications, Susan Huskey – Committee did meet this past month. There will be changes to the website to bring it up to date and easier to navigate.
5. Finance, Amy Bell – The Staff Senate Budget Summary was handed out. We were able to carry over remaining funds from last fiscal year. This will be the only year that can happen.
6. Elections – Jewel Lindsey – Committee did not meet.
7. Safety, Joe Terry – Committee did not meet
8. Parking and Transit, Bonnie Powell – Committee did not meet.
9. Employee of the Quarter, Christine Parks – Christine stated that the Employee Service Awards Banquet will be held on Monday, October 6, 2003 in the Arkansas Union Ballroom from 6:00-8:00 p.m.

B. Ad Hoc Committees
1. By-Laws, Candy Erbe – Candy passed out the proposed bylaws changes and asked everyone to take and review in order to vote on them during the next meeting.
2. Fringe Benefits, Bonnie Swayze – nothing official to report from the campus committee, however, there may be some changes soon.
3. Picnic Committee, Kelly Anglen – Committee did not meet.

IX. Strategy session and goal setting for 2003-2004 – During the strategy and goal setting period, we broke out into small groups and developed short range, medium range, and long range goals for the Staff Senate. Each group shared their list and the list will be compiled and distributed at the September meeting.

XII. Adjournment - A motion was presented, seconded, and approved to adjourn the meeting. Meeting adjourned at 4:14.

Respectfully submitted by Kelly Anglen

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