Disaster Recovery Plan
Cold Site Preparation
Last update: Tuesday, 21-Mar-2000 10:30:56 CST
This document focuses on the preparation of the designated Cold Site
for the recovery of primary computing and network facilities after a
disaster has occurred. By agreement with the College of
Engineering we have options to use space on the first floor of the Bell
Engineering Building, the
suite, currently occupied by computer labs and some graduate student
offices. If the Recovery Management Team opts to use this site
for recovery after the disaster, some work must be done to convert
the space from its present use to be able to house
the computer systems, network equipment and disaster recovery team
In an extreme disaster where the Bell Engineering Building has also
been rendered unusable, an alternate site must be chosen. Those sites
may require additional work to prepare for the special power and cooling
requirements of the mainframe equipment. Suggested alternate sites on
campus include: Business Administration Building Room 107, the ballroom
in the Union, and spaces in HPER, Barnhill, and Bud Walton Arena. Before
considering off-campus sites, be sure to consider the need for proper
telecommunications and networking connections to the building, including
fiber optic cable to the campus network.
Cold Site Spaces
The Cold Site in the BELL 108
suite is located on the first floor of the Bell Engineering Building.
The area available for use as the disaster recovery center is highlighted
in yellow in the picture.
consists of four Engineering computer labs (108C, 108E, 108G, 108J),
office space for graduate students (108B, 108D, 108F, 108K), storage
areas (108A, 108J, 108JA, 108L, 108M), a wiring closet where the campus
backbone network enters the building (108AB), and some open spaces (108).
These areas must all be cleared in order to make room for the computer and
network equipment necessary to re-establish the facilities that Computing
All telephone connections for the building are centered
in the adjoining BELL 108AA room, as are many of the existing building network
connections. The Disaster Recovery Team should work closely with the Dean
or Associate Dean of Engineering for access or changes needed to this room
during the recovery process.
Quick Review of Site Preparation Work
The Cold Site has only had minimal advanced preparations, so much work is
to be done in the early stages of the recovery process to make the site
ready. Here is a quick review of the facilities and work that must be done.
The computer equipment in the four computer labs must be relocated to
another area within the Bell Engineering Building. All occupied offices
in the BELL 108
suite must be cleared to make the space available for
Computing Services staff and select users to do their work.
Adequate power capacity is already available within the building,
and some provisions have been made to provide power to the Bell 108
suite. These consist of breaker panels and conduit back to the
main power source within the building. The breaker panels are empty,
however, and no wiring is present in the conduits. Electrical contractors
will have to install a power distribution unit, however, since various
both 110V and 208V (single and triple phase) are needed by the equipment
to be housed in the recovery facility.
The site does not have power conditioning equipment, such as an
uninterruptable power supply (UPS) or motor generator. The Plan does not
call for either of these, which may put the equipment installed at risk of
power interruptions, a risk we must accept due to the temporary
conditions of the Cold Site.
The facility has only standard building environmentals, so
additional air conditioning equipment must be installed.
The site does not have a raised floor such as found in major
computer rooms, but the Plan makes special provision for the installation
of equipment such that raised flooring is unnecessary.
Three half-height walls in the larger
room will need
to be knocked down to accommodate the installation of the equipment.
The entrance to BELL 108G
will need to be widened to accommodate the larger pieces of
equipment that will be installed.
The Cold Site has electronic entry security, with doors and a
man-trap turnstile controlled by a security system located within the Bell
Engineering Building. It will be necessary to enter all personnel needing
access to the area into the security system.
Terminations to the fiber optic cabling for the campus backbone
network is located within the Cold Site. Additional fiber optic cable
will need to be installed to extend the backbone to other points within
There is access to a loading dock in the vicinity of the Cold Site where
large trucks can deliver equipment and furniture. The floor in the
hallway outside of the BELL 108 suite is extremely rough and could cause
damage to electronic equipment being rolled over it. To avoid damage to
the equipment and the floor, 3/4-inch plywood must be placed over the
floor in the hallway. Additional plywood may be placed in the BELL 108
suite to prevent floor damage from heavy equipment as needed.
Cold Site Prepreparation Detailed Documents
The following documents provide detailed information on the recovery of
and rebuilding of the data center at the Cold Site.
DRPCS002: Cold Site Preparation: Physical Facility
DRPCS003: Cold Site Preparation: Electrical
DRPCS004: Cold Site Preparation: Air Conditioning
DRPCS006: Cold Site Preparation: Network Connections
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